Sr Contracts Specialist
Advarra · United States
- Hybrid
- Full-time
- $98,532 / year
- United States
Job highlights
- Review client/vendor contracts for clinical research services.
- Manage contract requests and coordinate with SMEs.
- Ensure timely document turnaround and quality control.
- Track contract data and manage expirations.
- Work remotely in the United States.
About the role
About Advarra
At Advarra, we are passionate about making a difference in the world of clinical research and advancing human health. With a rich history rooted in ethical review services combined with innovative technology solutions and deep industry expertise, we are at the forefront of industry change. A market leader and pioneer, Advarra breaks the silos that impede clinical research, aligning patients, sites, sponsors, and CROs in a connected ecosystem to accelerate trials.
Company Culture
Our employees are the heart of Advarra. They are the key to our success and the driving force behind our mission and vision. Our values (Patient-Centric, Ethical, Quality Focused, Collaborative) guide our actions and decisions. Knowing the impact of our work on trial participants and patients, we act with urgency and purpose to advance clinical research so that people can live happier, healthier lives.
At Advarra, we seek to foster an inclusive and collaborative environment where everyone is treated with respect and diverse perspectives are embraced. Treating one another, our clients, and clinical trial participants with empathy and care are key tenets of our culture at Advarra; we are committed to creating a workplace where each employee is not only valued but empowered to thrive and make a meaningful impact.
Job Overview Summary
The Senior Contracts Specialist is primarily responsible for working with colleagues within the Contracts Group (CG), Commercial organization, Finance and Subject Matter Experts throughout Advarra. The Sr Contracts Specialist will work with CG colleagues in order to deliver a quality review of client/vendor contractual documents for Advarra’s various service lines. They ensure timely turnaround of tasks assigned to them, including but not limited to the review of client/supplier and internal requests and coordination with internal subject matter experts. They will also assist the CG team with the day-to-day tasks of tracking contract requests, finalizing contract documents, and ongoing process and systems enhancements.
Job Duties & Responsibilities
- Works independently with minimal supervision in an extremely fast-paced environment within the CG and with relevant stakeholders to transition projects from opportunity to contract stage, including initial drafting and/or reviewing of contracts, including but not limited to Non-Disclosure Agreements, Amendment Agreements, Statement of Work, etc.
- Manages the incoming requests to CG, triages them and either works on them or ensures they are assigned appropriately to a CG representative
- Manages tasks assigned via Salesforce to build client facing documents
- Collaborates with various SMEs to ensure a timely delivery of CG documents
- Escalates contracting concerns appropriately
- Works cross-functionally throughout Advarra to ensure contract obligations are communicated and managed
- Maintains reporting for and takes action on contracts regarding expirations and works with internal teams to determine renewal status
- Ensures files, draft documents, and final documents are properly stored within the department systems
- Conducts a quality control of documents
- Tracks contract data in the appropriate systems
- Utilizes proper signature authority based on company policies and routes documents for signature
- Participates in team meetings and aids in development or modification of tools and procedures
- Serves as a backup to members of the CG team and supports Legal function as required
- Raises ongoing process improvement suggestions and opportunities
- Other projects and duties as assigned
Location
This role is open to candidates working remotely in the United States.
Basic Qualifications
- Associates or Bachelor’s Degree in English, Life Sciences, Business or similar area of expertise or equivalent work experience
- 5+ years contract management experience with experience within the clinical research industry considered an asset
Preferred Qualifications
- Paralegal certification or experience in a Legal Department preferred
- Ability to establish and maintain effective work relationships with internal and external clients with a high degree of professionalism and excellent interpersonal/communication skills
- Proficiency in Microsoft Office and general computer familiarity and navigation skills. Salesforce software experience preferred.
- Strong organization and multi-tasking skills
- Ability to work independently; planning, organizing, scheduling and completing work within tight deadlines
- Great attention to detail is a must
- Possess strong written, oral and analytical skills
- Ability to multi-task, establishing and managing conflicting demands and priorities
- Able to work in team environment
- Ability to adapt to changes in office technology, equipment and/or processes
- Demonstrated consistency and dependability in quantity and quality of work
Physical and Mental Requirements
- Sit or stand for extended periods of time at stationary workstation
- Regularly carry, raise, and lower objects of up to 10 Lbs.
- Learn and comprehend basic instructions
- Focus and attention to tasks and responsibilities
- Verbal communication; listening and understanding, responding, and speaking
Equal Opportunity Employer Statement
Advarra is an equal opportunity employer that is committed to diversity, equity and inclusion and providing a workplace that is free from discrimination and harassment of any kind based on race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, and gender identity), national origin, age, disability or genetic information or any other status or characteristic protected by federal, state, or local law. Advarra provides equal employment opportunity to all individuals regardless of these protected characteristics. Further, Advarra takes affirmative action to ensure that applicants and employees are treated without regard to any of these protected characteristics in all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and separation from employment.
Compensation
The base salary range for this role is $71,955 - $98,532. Note that salary may vary based on location, skills, and experience and may vary from the amounts listed above. This position may also be eligible for a variable bonus in addition to base salary as well as health coverage, paid holidays, and other benefits.
Key skills/competency
- Contract Review
- Contract Management
- Clinical Research Industry
- Salesforce
- Legal Department Support
- Process Improvement
- Cross-functional Collaboration
- Client Relationship Management
- Attention to Detail
- Risk Assessment
Skills & topics
- Contracts Specialist
- Contract Management
- Clinical Research
- Legal
- Salesforce
- Advarra
- Remote
- Healthcare
- Compliance
- SME Coordination
How to get hired
- Tailor your resume: Highlight your 5+ years of contract management experience, emphasizing any clinical research industry background. Quantify achievements where possible.
- Showcase relevant skills: Explicitly mention proficiency in contract review, Salesforce, and cross-functional collaboration in your application.
- Address qualifications: Ensure your resume and cover letter demonstrate your ability to work independently, manage multiple priorities, and maintain attention to detail.
- Prepare for interviews: Be ready to discuss your experience with various contract types and how you handle tight deadlines and conflicting demands.
- Research Advarra's values: Align your responses with their patient-centric, ethical, quality-focused, and collaborative culture.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the salary range for the Senior Contracts Specialist role at Advarra?
- The base salary range for the Senior Contracts Specialist position at Advarra is $71,955 - $98,532 annually. This range may vary based on factors such as your location, specific skills, and overall experience. The role may also be eligible for a variable bonus, health coverage, paid holidays, and other benefits.
- Is the Senior Contracts Specialist position at Advarra remote?
- Yes, the Senior Contracts Specialist role at Advarra is open to candidates working remotely within the United States. Advarra is committed to providing flexible work arrangements for its employees.
- What are the key responsibilities of a Senior Contracts Specialist at Advarra?
- The Senior Contracts Specialist is responsible for reviewing client/vendor contractual documents, managing incoming contract requests, coordinating with internal subject matter experts, ensuring timely delivery of documents, tracking contract data, and managing contract expirations. They play a crucial role in the contract lifecycle from opportunity to finalization.
- What qualifications are required for the Senior Contracts Specialist role?
- Basic qualifications include an Associate's or Bachelor's Degree in English, Life Sciences, Business, or a related field, or equivalent work experience. A minimum of 5 years of contract management experience is required, with experience in the clinical research industry being a significant asset. Proficiency in Microsoft Office and strong organizational skills are also necessary.
- What preferred qualifications does Advarra look for in a Senior Contracts Specialist candidate?
- Preferred qualifications include a Paralegal certification or experience in a Legal Department, proficiency with Salesforce software, excellent interpersonal and communication skills, the ability to work independently and manage conflicting priorities, strong attention to detail, and the ability to adapt to changing office technology and processes.
- How does Advarra foster its company culture for a Senior Contracts Specialist?
- Advarra emphasizes a patient-centric, ethical, quality-focused, and collaborative culture. They strive to create an inclusive environment where diverse perspectives are embraced, and employees are empowered to thrive. Empathy and care are key tenets in their interactions with colleagues, clients, and trial participants.
- What are the physical and mental requirements for the Senior Contracts Specialist position?
- Physical requirements include sitting or standing for extended periods and the ability to occasionally lift up to 10 lbs. Mentally, the role requires the ability to learn and comprehend instructions, focus on tasks, and engage in verbal communication, listening, and understanding.
- Does Advarra offer growth opportunities for a Senior Contracts Specialist?
- While not explicitly detailed for this role, Advarra's culture encourages employees to thrive and make a meaningful impact. The description mentions participating in team meetings and aiding in the development or modification of tools and procedures, which can offer avenues for professional growth and contribution beyond core duties.