Executive Assistant

Position Purpose

Provide high-level executive support with extensive administrative and organizational obligations to the VP Implementation and DVP Sales. This role involves working closely with the VP Implementation to meet key deliverables and effectively time manage and coordinate activities. As an Executive Assistant, you will also lead and provide ADP corporate standards to ensure the effective planning of events in advance within budget and ADP Brand compliance.

Reporting Lines

This role reports to the APAC VP Implementation Global Payroll.

Key Responsibilities

• Serve as the primary point of contact between the APAC VP Implementation and internal associates or external contacts.
• Provide complex calendar management for the APAC VP Implementation and DVP Sales, including travel, conferences, and events.
• Prioritize inquiries and requests while troubleshooting calendar conflicts, making judgments to ensure smooth day-to-day engagements.
• Coordinate complex international & domestic travel for VP Implementation and DVP Sales, ensuring compliance with ADP travel policies and adhering to visa requirements.
• Support with the execution of large associate and customer events and meetings, providing oversight in budgetary and business guidance of the overall event (Town Halls, Christmas Party, Sales Kick Off etc.).
• Organize internal & external venues and resources to support meetings and events.
• Manage initiatives and programs on behalf of the office of the GM (BRGs, GM awards, Employer Brand, Technology & Tools etc.).
• Coordinate international visitors and manage itineraries and travel arrangements for Global Payroll.
• Coordinate onboarding activities for GP Implementation throughout all our APAC locations.
• Maintain documents and record keeping for authorization requirements of the VP Implementation, including FTE counts and movements.
• Prepare, manage, and submit expense reports for the VP Implementation and DVP Sales.
• Maintain and update travel practices in line with Policy and manage the relationship with our external travel vendors.
• Prepare presentation material as requested by VP Implementation.
• Prepare and communicate internal communications on behalf of Senior Leaders (as required).
• Provide back up support for APAC GP Implementation SLT Executives (as required).
• Provide Ad hoc support to the APAC GP Implementation SLT team (as required).

Experience (Essential/Desired)

• 5+ years’ experience directly supporting a senior executive.
• Experience working in a global, matrix environment.
• Demonstrated strong influencing and negotiation skills.
• Highly organized, proactive, with the ability to forward plan an executive’s requirements and ensure their adherence to schedule.
• Ability to work autonomously, prioritize multiple tasks, and maintain a proactive and flexible work approach.
• Ability to foresee and mitigate potential risks.
• Proven ability to work in high-pressure environments whilst maintaining high attention to detail and focus on results.
• Excellent verbal and written communication skills.
• Demonstrated discretion and ability to maintain complete confidentiality.

Qualifications

• Relevant business qualification (desirable).

Skills

• Stakeholder Management
• Results accountability
• Project Management
• Executive presence
• Advanced Microsoft Office
• Time management
• Organizational skills
• Negotiation and influencing
• Interpersonal skills

A Little About ADP

ADP is a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition.

Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP

ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.

Ethics at ADP

ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP’s culture and our full set of values.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Event Planning
• Stakeholder Management
• Project Management
• Microsoft Office
• Confidentiality
• Communication Skills
• Time Management