Assistant to Chief of Staff

Assistant to Chief of Staff - Remote

Company: Addison Group

Location: Fully Remote

Compensation: $110,000 – $180,000 base (DOE) + Bonus

Benefits: Medical, dental, vision, 401k.

Reports To: Chief of Staff

Overview

We are partnering with a fast-paced, values-driven energy organization operating across upstream and midstream investments/production. This newly created role is designed to offload key Chief of Staff responsibilities and provide high-impact support across executive and board-level workstreams. This is an excellent opportunity for a junior to early mid-career professional (2–5 years) who thrives in high-expectation environments and enjoys translating complex work into polished, executive-ready outputs. The pace is predictable and largely driven by board cadence, however, responsiveness is critical and turnaround times can be urgent.

Position Summary

You’ll serve as a trusted partner to the Chief of Staff, supporting executive communications, board readiness, cross-functional alignment, and strategic initiative execution.

Executive & Board Communications

• Build and refine PowerPoint slides and executive narratives for CEO/COS storylines.
• Prepare Board and Executive Leadership Team (ELT) materials (briefing documents, strategic updates, presentations).
• Support board/ELT meeting preparation, coordination, and follow-ups (notes, action items, execution tracking).

Cross-Functional Alignment

• Partner with leaders across business units to gather insights and align on strategic priorities.
• Track and escalate cross-functional risks/issues that require executive attention.
• Serve as a bridge between executive leadership and the broader organization.

Project Management & Process Improvement

• Support Strategic Realization Office initiatives with project planning, milestones, RAID logs, and accountability follow-up.
• Identify bottlenecks and streamline workflows using tools, templates, and standardized processes.
• Step in on urgent priorities requiring rapid turnaround and executive polish.

Research & Analysis

• Research industry trends, competitive moves, and emerging topics.
• Synthesize findings into concise briefs and data-driven recommendations.

Must-Have Qualifications

• 2–5 years of experience in management consulting, investment banking, corporate strategy, or energy sector roles.
• Bachelor’s degree required (Finance, Engineering, Analytics, or similar strongly preferred).
• Strong track record producing executive-level presentations, analyses, and briefing materials.
• Advanced PowerPoint + strong proficiency in Excel / Smartsheet and Microsoft Office; familiarity with collaboration tools (Teams/SharePoint).
• Exceptional attention to detail; ability to simplify complex information for executives.
• Able to coordinate multiple stakeholders and deliverables under deadline pressure.
• High discretion/confidentiality and mature professional judgment.
• Humble, collaborative, and able to influence without authority.
• Comfortable partnering cross-functionally and supporting board members (international stakeholders).

Preferred Qualifications

• Experience in natural gas, upstream, midstream, power generation, or CCUS sectors.
• Exposure to public company governance, investor relations, and/or board-level deliverables.
• Prior experience in a Chief of Staff, CEO Office, or strategic support function.
• Thoughtful use of AI tools (a plus) with strong quality control and zero “AI-pattern” errors.

Benefits Summary

• Medical Insurance (UnitedHealthcare – UHC)
• Dental & Vision
• Retirement / 401(k) + Company Match
• Performance Bonus Program
• Equity & Long‑Term Incentives
• Plus much more!

Key skills/competency

• Executive Communications
• Board Readiness
• Cross-Functional Alignment
• Strategic Initiative Execution
• Project Management
• Process Improvement
• Research and Analysis
• PowerPoint
• Excel
• Smartsheet