Administrative Assistant & Receptionist

About Adams Street Partners

Adams Street Partners is a global private markets investment manager with $65 billion in assets under management. A 100% employee-owned firm, it promotes collaboration, intellectual rigor, integrity, and professional development. Adams Street has been recognized for excellence, including being named one of Pension & Investments’ Best Places to Work in Money Management in 2025.

Role Overview

The Administrative Assistant & Receptionist supports the Chicago office, ensuring day-to-day operational continuity. This role focuses on administrative and operational tasks while providing professional front-of-house coverage.

Responsibilities

Administrative & Office Operations:

• Process and track Chicago office invoices and expenses.
• Provide general administrative support including Salesforce record maintenance and data entry.
• Manage the firm’s general email inbox with marketing, audit, and fund-related inquiries.
• Coordinate office swag inventory and manage vendor repairs and facilities issues.
• Assist with administrative tasks during executive absences to ensure continuity.

Reception & Front-of-House:

• Support over 190 Chicago-based employees with front-of-house tasks.
• Manage guest registration, greeting, and on-site logistics for visitors.
• Coordinate incoming deliveries, including couriers and catering.

Candidate Requirements

The ideal candidate is organized, proactive, and has prior experience in an administrative or receptionist role in a professional setting. A Bachelor's degree is preferred, along with strong organizational skills, attention to detail, proficiency with office tools (including email platforms, Salesforce, and expense management tools), and the ability to work on-site 5 days a week.

Benefits

A competitive U.S. benefits package including medical, dental and vision coverage, a 401(k) plan with employer match, profit sharing, commuter benefits, generous paid time off, and more.

Key skills/competency

• Administrative Support
• Office Operations
• Reception
• Invoice Processing
• Salesforce
• Data Entry
• Email Management
• Vendor Coordination
• Front-of-House
• Organizational Skills