Bookkeeper

Bookkeeper - Job Corps

Adams and Associates, Inc. is seeking a detail-oriented and reliable Bookkeeper to join our team at Job Corps. This role is responsible for maintaining accurate financial records, supporting daily accounting operations, and ensuring compliance with federal and organizational guidelines. The ideal candidate has strong organizational skills, integrity, and experience in bookkeeping or accounting.

Hours: Monday-Friday 8:00am-5:00pm

Note: This is an in-office position; remote work is NOT available.

Position Summary

Performs bookkeeping functions to process accounts payable vendor payments and disburse checks and cash to staff and students. Processes and reconciles Job Corps Student Pay. Maintains related documents in efficient and organized files. Ensures strict confidentiality of sensitive information.

Responsibilities

• Follows all integrity guidelines and procedures and ensures no manipulation of student data.
• Verifies completeness of invoice packages. Cancels (stamps PAID) all completed invoice and cash payment packages.
• Enters accounts payable invoices and payment requests into accounting system.
• Coordinates and oversees student pay and allotments.
• Maintains the Center petty cash and meal ticket funds. Performs cash transactions for students and for staff meals.
• Generates timely payments to vendors and staff.
• Reconciles Payroll (not Accounts Payable) bank account and Accounts Payable subsidiary records.
• Performs a combination of routine calculations, postings, and verifying of accounting data. Performs miscellaneous clerical duties including typing assignments, filing, data entry and retrieval, and recurrent report preparation.
• Maintains accounting records and reports, to include accounts payable, receivable, inventory control, etc. in accordance with procedures.
• Produces quality work/assignments in a thorough, timely and accurate manner.
• Maintains appropriate personal attendance, accountability and work productivity standards.
• Plans, prioritizes and organizes assignments to meet established goals and deadlines.
• Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.
• Mentors, monitors and models the Career Success Standards as required by the PRH.
• Shows respect and courtesy to students and holds them accountable for their actions and behavior.
• Provides quality services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of requisite services.
• Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
• Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
• Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
• Accepts direction and supervision from the Center Director/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
• Other duties as assigned.

Qualifications & Experience

• High school diploma or equivalent REQUIRED
• Associate of Arts Degree from an accredited school or two years bookkeeping/accounting experience preferred.
• Proficient computer skills and Microsoft suite of applications required.
• Must pass company finance test.

Key skills/competency

• Bookkeeping
• Accounting
• Accounts Payable
• Accounts Receivable
• Financial Records
• Reconciliation
• Data Entry
• Microsoft Office Suite
• Compliance
• Organizational Skills