Legal Operations Specialist

Role Summary

ADAMA’s Legal & IP function is embarking on an ambitious transformation journey in partnership with the Syngenta Group Legal Operations team. We are seeking a motivated **Legal Operations Specialist** to provide day-to-day operational, technological, and process support across ADAMA’s global Legal &IP landscape. The successful candidate will support the Legal and IP team in collaboration with the wider Syngenta Group Legal Operations and act as an essential conduit between ADAMA Legal &IP professionals, external counsel, Finance, and Syngenta Group Legal Operations, ensuring best-in-class service delivery.

The role offers unrivalled exposure to experienced in-house lawyers, cutting-edge legal technology, process optimization, and cross-border collaboration.

Key Responsibilities

E-Billing & Vendor Management:

• Drive adoption to Syngenta Group’s e-Billing platform (Brightflag) for all ADAMA Legal &IP suppliers and matters.
• Serve as primary point of contact for external counsel in case of system related questions.
• Support negotiations with vendors, including running RFPs.
• Generate spend analytics to support strategic sourcing decisions and outside counsel performance reviews.

Onit Contract Lifecycle Management (CLM) Adoption

• Support phased rollout and adoption of Onit CLM across all ADAMA regions, including user onboarding, template management, and data migration.
• Prepare and manage standard, low‑risk legal documents using approved templates, including NDAs, PoAs and other routine documentation.
• Maintain up to date end-user training materials and quick reference guides to drive adoption and continuous improvement.

Standardised Corporate Governance And Legal Entity Management Activities

• Maintain legal entity records in the Global Entity Management System (GEMS)
• Coordinate with inhouse- and external counsels on routine corporate governance matters and reports.

Operational Excellence & Continuous Improvement

• Map current-state Legal &IP processes; identify bottlenecks, propose standard operating procedures (SOPs), and implement automation opportunities.
• Track and report on key metrics (cycle time, spend, adoption, compliance) to demonstrate value and support data-driven decision-making.
• Contribute to wider Legal Operations initiatives (AI applications, knowledge management, legal training programs, records retention, legal tech evaluations, risk controls).

Service Delivery In Several Core Pillars

• Legal Vendor Management and Legal e-Billing
• Contract Lifecycle Management (CLM)
• Global Legal Entity Management
• Standardized, routine corporate governance activities
• Policy and legal knowledge management
• Other related tasks on a need basis (i.e. Artificial Intelligence, Data Privacy)

Requirements

• 1–3 years’ experience in a legal operations, paralegal, finance operations, or contract administration role within a multinational corporation, law firm, or ALSP.
• Bachelor’s degree in Business Administration, Finance, Information Systems, Law or related discipline.
• Hands-on exposure to at least one legal technology platform (eBilling, CLM, matter management, or entity management) is preferred.
• Demonstrated track record of supporting process improvement and data-driven reporting.

Technical Skills

• Basic understanding of financial controls, invoice lifecycles, and budget tracking.
• Interest in and understanding of AI applications.

Core Competencies

• Exceptional attention to detail, organizational skills, and a proactive mindset.
• Clear, concise communicator able to interface effectively with lawyers, finance professionals, and external vendors across multiple time zones.
• Strong problem-solving orientation with willingness to learn and master new technologies.
• High level of integrity, confidentiality, and commitment to compliance.

Key skills/competency

• Legal Operations
• E-Billing
• Contract Lifecycle Management (CLM)
• Vendor Management
• Corporate Governance
• Process Optimization
• Legal Technology
• Data Analytics
• Compliance
• Financial Controls