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Executive Assistant

Activate Talent

HybridHybrid

Original Job Summary

Executive Assistant Role Overview

The Executive Assistant will support the CEO and leadership team in driving marketing campaigns, streamlining operations, and ensuring projects move forward with clarity and speed.

Key Responsibilities

  • Support high-visibility marketing campaigns coordination.
  • Organize and maintain company resources on Google Drive, Notion, and shared systems.
  • Monitor CEO email threads and manage follow-ups.
  • Assist in project management by tracking deliverables and deadlines.
  • Manage finance-related workflows including invoicing, POs, and vendor payments.
  • Coordinate with suppliers, fulfillment partners, and logistics providers.
  • Prepare updates and reports to keep leadership aligned.
  • Identify process inefficiencies and propose improvements.

Requirements

  • Proven experience as an Executive Assistant, Operations Coordinator, or similar.
  • Exceptional organizational and communication skills.
  • Proficiency with Google Workspace, Notion, Slack, and project management tools.
  • Experience with invoicing systems and vendor payment tracking preferred.
  • Familiarity with supply chain or logistics coordination is a plus.
  • High level of discretion, integrity, and professionalism.
  • Proactive problem solver in a fast-paced startup environment.

Key Skills/Competency

  • Executive Support
  • Project Management
  • Marketing Coordination
  • Financial Processes
  • Operations Coordination
  • Google Workspace
  • Notion
  • Communication
  • Invoicing
  • Supply Chain

How to Get Hired at Activate Talent

🎯 Tips for Getting Hired

  • Customize your resume: Tailor it to showcase relevant EA skills.
  • Highlight marketing experiences: Emphasize campaign coordination expertise.
  • Detail finance competencies: Show proficiency in invoicing and POs.
  • Prepare project examples: Be ready with clear workflow solutions.

📝 Interview Preparation Advice

Technical Preparation

Review Google Workspace and productivity tools.
Practice invoicing and PO management software.
Study project management methodologies.
Familiarize with supply chain coordination basics.

Behavioral Questions

Describe a time you managed competing priorities.
Explain how you improved a process efficiency.
Detail a challenge faced in a fast-paced team.
Share an example of handling sensitive information.