Regional Engineering Administrator

Regional Engineering Administrator

ABM Industries is seeking a Regional Engineering Administrator to provide operational and compliance support to the engineering team within a defined region. This role is crucial for ensuring efficient building operations by managing work order and preventative maintenance systems, coordinating vendors, tracking compliance, and maintaining audit readiness. The ideal candidate will possess strong organizational skills, a keen attention to detail, and the ability to collaborate effectively across teams to support regional success.

Responsibilities

• Support Engineering and Property Management teams with administrative tasks, including scheduling, meeting notes, data entry, document formatting, and tenant communications.
• Learn and assist with specialized software platforms (e.g., PRISM, PMWeb, Salesforce) to support work orders, preventative maintenance, inspections, and basic project documentation.
• Assist with account setup, equipment records, and compliance documentation to ensure accuracy and audit readiness.
• Help coordinate vendor appointments, site access, and maintain organized property folders across shared platforms.
• Monitor and support code compliance and fire-life-safety programs by scheduling inspections, tracking deficiencies, and maintaining related documentation.
• Generate reports, schedule compliance tasks, and participate in team calls to provide updates.
• Maintain and ensure Standard Operating Procedures (SOPs) are up to date and accessible for engineering and operational processes.
• Provide support for special projects, platform migrations, and maintain consistent file structure and version control.
• Deliver excellent customer service and collaborate with property and engineering teams to ensure smooth operations.

Qualifications

• Skills/Abilities: Adapts well to change, flexible and empathetic. Highly customer service oriented and responsive. Able to work well under pressure and balance multiple priorities and assignments to meet deadlines. Comfortable in a fast-paced environment where continuous improvement is expected. Consistently achieves high work standards, with strong attention to detail, accuracy, and timeliness.
• Professional Performance Standards: Responsible and accountable for executing the responsibilities listed above with integrity and in full alignment with the goals, expectations, and commitments of LBA Realty.
• Physical Demands/Work Environment: The physical demands and work environment characteristics described here are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About Us

ABM (NYSE: ABM) is a global leader in integrated facility, engineering, and infrastructure solutions. With over 100,000 team members, ABM delivers essential services that enhance the occupant experience by making spaces cleaner, safer, and more efficient. Serving diverse market sectors including commercial real estate, aviation, education, and manufacturing, ABM boasts over $8 billion in annual revenue and a blue-chip client base. Committed to innovation and sustainability, ABM is building a healthier, thriving world.

Key skills/competency

• Administrative Support
• Compliance Management
• Work Order Systems
• Preventative Maintenance
• Vendor Coordination
• Software Proficiency (PRISM, PMWeb, Salesforce)
• Data Entry and Formatting
• Report Generation
• Customer Service
• Attention to Detail