Personal Assistant
@ A&O Shearman

Madrid, Community of Madrid, Spain
€35,000
On Site
Full Time
Posted 4 hours ago

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XXXXXXXXXX XXXXXXXXX XXXXXXXXX******* @aoshearman.com
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Job Details

About the Personal Assistant Role

A&O Shearman seeks a Personal Assistant / Secretary with a permanent contract to support our legal assistants and provide administrative aid to our lawyers.

What We Expect

  • At least two years of experience in a similar role, preferably in a law firm.
  • High level of English proficiency.
  • Strong technological skills with Microsoft Office.
  • High attention to detail and excellent organizational abilities.
  • Excellent oral and written communication skills.
  • Proactive in conflict resolution.
  • Ability to work effectively in a team and collaborate with other departments.

Daily Responsibilities

  • Manage communications (emails and phone calls).
  • Coordinate schedules, meeting room organization, and logistics.
  • Coordinate and book travel arrangements.
  • Provide administrative support to lawyers.
  • Monitor client billing follow-up.
  • Edit documentation as per given instructions.
  • Manage both digital and physical filing systems.

What We Offer

  • Career planning and personalized training.
  • Continuous feedback culture.
  • Competitive salary based on experience and role.
  • Flexible compensation plan and a benefits package.

Key skills/competency

  • Legal support
  • Administration
  • Communication
  • Microsoft Office
  • Organization
  • Attention to detail
  • Teamwork
  • English proficiency
  • Scheduling
  • Problem-solving
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How to Get Hired at A&O Shearman

🎯 Tips for Getting Hired

  • Customize Your Resume: Tailor details to legal administrative skills.
  • Highlight Experience: Emphasize two years similar role experience.
  • Showcase Communication: Detail organizational and language skills.
  • Research A&O Shearman: Understand their legal support culture and values.

📝 Interview Preparation Advice

Technical Preparation

Review Microsoft Office tools thoroughly.
Practice digital filing methods.
Update calendar scheduling software skills.
Study administrative software basics.

Behavioral Questions

Describe team collaboration experiences.
Explain conflict resolution examples.
Discuss organizational skills in stressful situations.
Highlight proactive problem-solving instances.

Frequently Asked Questions