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Panthalassa

Executive Assistant to the CEO

Panthalassa · Portland, OR

Posted about 2 months ago · $130,000–$195,000

or apply directly on Panthalassa 's site. We never take the application ourselves.

Is this posting real?

This role has been open
71 days
Panthalassa 's roles stay open a median of 80 days
Reposted
No
Salary listed
Yes
96% of Panthalassa 's roles list one
Ghost-job risk at Panthalassa
high
43 stale, 0 reposted of 45 open
Hiring momentum
57 roles opened in the last 90 days
↑ up vs. the prior 90 days
Last confirmed on the employer's board
2026-10-22

Measured from postings appearing on and disappearing from Panthalassa 's own greenhouse board since 2026-08-03. Full hiring picture for Panthalassa .

About this role

The Executive Assistant to the CEO will support the CEO in managing both professional and personal tasks, ensuring smooth operations in a fast-paced environment. Responsibilities include managing the CEO's inbox and calendar, coordinating travel and events, preparing for meetings, and handling sensitive information with discretion. The role requires adaptability and a proactive approach to problem-solving, allowing the assistant to improve the CEO's workflow and efficiency.

Our read on this posting4.2out of 5
benefits
5/5
freshness
1/5
career value
5/5
role clarity
5/5
pay transparency
5/5

Scored from the posting itself — how clearly the role is described, how much it says about pay and benefits, and how recently it was listed. Not a judgement of Panthalassa as an employer.

What you need

  • Proven professional experience in a role that called for exceptional organization, judgment, discretion, and coordination of complex priorities in a fast-paced environment.
  • A highly responsive working style and dependable follow-through, with the ability to execute quickly while remaining calm and accurate.
  • Experience partnering with executives and senior leaders, coordinating seamlessly across multiple stakeholders, and driving complex priorities to completion while building trust and maintaining strong relationships.
  • Excellent written and verbal communication skills, with the judgment and polish to represent executives and the company effectively.
  • Fast and accurate typing skills to support rapid drafting, note-taking, and communication.
  • Exceptional organization and attention to detail, with a proven track record of managing multiple complex workstreams simultaneously.

Nice to have

  • Experience in an executive assistant, personal assistant, or founder support role.
  • Strong travel-planning experience, including complex itineraries and frequent changes.
  • Familiarity with AI tools and comfort using them to improve speed, organization, research, drafting, scheduling, and day-to-day workflows.
  • Curiosity and judgment about where automation can reduce friction without compromising quality, discretion, or accuracy.
  • Track record of actively seeking and incorporating feedback.

What you get

  • Cash compensation of $130,000–$195,000.
  • Equity in the company.
  • Flexible paid time off.
  • Health insurance (the company pays 100% of gold-level PPO plan for full-time employees, their partners, and dependents).
  • Dental insurance (the company pays 100% for full-time employees, their partners, and dependents).
  • Vision insurance (the company pays 100% for full-time employees, their partners, and dependents).

Worth weighing

  • This is not a 9-to-5 role; be prepared for time-sensitive communications across evenings and weekends.
  • The role requires exceptional adaptability as the CEO's work does not always fit within fixed processes and the day may not unfold as planned.

Summarised from Panthalassa 's posting. Read the full original.

Listed by Panthalassa on their greenhouse job board, last confirmed open on 2026-10-22. PitchMeAI is not the employer.

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