Administration Officer - School of Medical Sciences (Targeted)
University of Sydney · Sydney, New South Wales, Australia
- On site
- Full-time
- A$103,185 / year
- Sydney, New South Wales, Australia
Job highlights
- Manage school events and administrative operations.
- Provide high-quality support to staff and students.
- Coordinate casual academic onboarding processes.
- Maintain accurate records and respond to inquiries.
- Targeted role for Aboriginal and Torres Strait Islander people.
About the role
About the Role
The School of Medical Sciences is seeking a Senior Administration Officer to manage general administrative services and provide operational support to the school office. This role is crucial in organizing events, preparing documents, managing records, responding to complex inquiries, providing policy and procedure advice, and supporting staff and students to ensure efficient administrative operations.Targeted Role: This position is specifically targeted for Aboriginal and Torres Strait Islander people, under the provisions of section 126 of the Anti-Discrimination Act 1977 (NSW). Applicants will be required to provide confirmation of identity if their application progresses.
Key Responsibilities
- Manage school events, including retreats, whole-of-school meetings, and seminars.
- Provide high-quality organizational support and administration operations services to the School of Medical Sciences, including support for school working groups.
- Coordinate the casual academic onboarding process, liaising with teaching academics for activity allocation and recording.
- Maintain accurate and organized records, ensuring proper filing and accessibility of important documents.
- Respond to complex inquiries and prepare advice, recommendations, and solutions on administrative, policy, and operational matters.
- Provide faculty-specific administration services and support for education, staffing, and student-related activities.
- Contribute to the FMH administration support community of practice and support continuous improvement initiatives.
- Undertake ad-hoc projects and other activities appropriate to the classification level.
About You
- Strong attention to detail, problem-solving skills, initiative, and ability to prioritize workload.
- Excellent verbal and written communication skills, with experience handling inquiries and providing discreet customer service.
- Well-developed negotiation, relationship-building, and influencing skills.
- Proactive and positive approach to process improvement.
- Advanced computer skills including Microsoft Office and intranet/web software.
- Administrative experience in a tertiary organization or working knowledge of academic institutions/higher education sector.
- Working knowledge of software programs such as Concur, Unibuy, records management, and content management systems.
- Tertiary qualifications in a relevant field, business administration, or equivalent combination of training and experience.
- Working understanding of Work Health and Safety (WHS) policy and relevant legislation.
Pre-employment Checks
Employment is conditional upon successful completion of all required pre-employment or background checks. You will also be asked to declare any investigations or findings related to sexual harm or gender-based violence in previous employment or legal processes.EEO Statement
The University of Sydney values trust, accountability, and excellence, fostering a diverse and inclusive community where everyone can thrive. They are committed to increasing participation and supporting the careers of Aboriginal and Torres Strait Islander People, women, people with disabilities, people from culturally and linguistically diverse backgrounds, and LGBTIQ+ individuals. They are an Australian Workplace Equality Index (AWEI) Gold employer.How to Apply
Applications, including a cover letter, CV, and supporting documentation, should be submitted via the 'Apply' button. Existing employees should apply through their Workday account. For a confidential discussion or to request reasonable adjustment, please contact Ajaypal Singh via email at ajaypal.singh@sydney.edu.au.Key skills/competency
- Administration
- Event Management
- Record Keeping
- Customer Service
- Policy and Procedures
- Communication Skills
- Tertiary Education Sector
- Microsoft Office Suite
- Process Improvement
- Organisational Skills
Skills & topics
- Senior Administration Officer
- University Administration
- School Administration
- Medical Sciences
- Event Management
- Record Management
- Higher Education
- Student Support
- Staff Support
- Policy Advice
How to get hired
- Tailor your resume: Highlight administrative experience in tertiary organizations and proficiency with software like Concur and Unibuy. Emphasize attention to detail and problem-solving skills.
- Craft a compelling cover letter: Address the specific requirements of a Senior Administration Officer and express your understanding of the School of Medical Sciences' mission. If applicable, clearly state your eligibility for the targeted role.
- Prepare for interviews: Be ready to discuss your experience in managing events, handling complex inquiries, and improving administrative processes. Showcase your communication and relationship-building abilities.
- Understand University values: Familiarize yourself with the University of Sydney's commitment to diversity, inclusion, and its values of trust, accountability, and excellence.
- Network and inquire: Reach out to Ajaypal Singh at ajaypal.singh@sydney.edu.au for confidential discussions or to clarify any aspect of the application or role, especially regarding the targeted nature of the position.
Technical preparation
Master Microsoft Office Suite functions.,Familiarize with Concur and Unibuy.,Practice record and content management.,Review WHS policies and legislation.
Behavioral questions
Describe handling complex inquiries.,Share experience in process improvement.,Explain prioritizing tasks under pressure.,Discuss building relationships with stakeholders.
Frequently asked questions
- What specific administrative experience is most valued for the Senior Administration Officer role at the University of Sydney?
- The University of Sydney highly values administrative experience within a tertiary organization or a strong working knowledge of academic institutions and the higher education sector for this Senior Administration Officer position. Proficiency in common administrative software, including Microsoft Office, and specific systems like Concur and Unibuy, is also a significant advantage.
- How does the University of Sydney support diversity and inclusion in its hiring for the Senior Administration Officer role?
- The University of Sydney is strongly committed to diversity and inclusion, actively promoting initiatives to support various groups, including Aboriginal and Torres Strait Islander people. This Senior Administration Officer role is specifically targeted, and the university provides support and clear processes for identity confirmation, reflecting their dedication to creating a thriving and representative community.
- What are the key responsibilities of the Senior Administration Officer at the School of Medical Sciences?
- The Senior Administration Officer will manage school events, provide comprehensive administrative and operational support to the school office, coordinate casual academic onboarding, maintain accurate records, handle complex inquiries, and offer faculty-specific support for educational, staffing, and student-related activities. They also contribute to continuous improvement initiatives.
- What technical skills are required for the Senior Administration Officer position?
- Candidates for the Senior Administration Officer role need advanced computer skills, particularly in Microsoft Office Suite. Experience with intranet or web software, as well as specific systems like Concur, Unibuy, records management, and content management systems, is also required or highly beneficial.
- How can I confirm my identity for the targeted aspect of the Senior Administration Officer role?
- If your application for this targeted Senior Administration Officer position progresses, you will be guided by the recruiter on the specific process for confirming your identity as an Aboriginal and/or Torres Strait Islander person. This typically involves providing relevant documentation as advised.
- What is the salary and superannuation for the Senior Administration Officer position?
- The Senior Administration Officer position offers a base salary starting from $103,185 per annum, plus 17% superannuation. This reflects a commitment to competitive compensation for the role.