Executive Assistant
Maven Recruiting Group · San Francisco, CA
- On site
- Full-time
- $145,000 / year
- San Francisco, CA
Job highlights
- Support a private equity firm's executive and operations.
- Manage calendars, travel, and office logistics.
- Foster a positive and organized office culture.
- Requires strong organizational and communication skills.
- Long-term partnership opportunity in San Francisco.
About the role
Executive Assistant / Office Manager
Maven Recruiting Group is seeking an Executive Assistant / Office Manager for a highly respected private equity firm in San Francisco.
About the Role
This is an excellent opportunity for someone who enjoys being at the heart of the office while serving as a trusted partner to a down-to-earth executive. The team is collaborative, supportive, and values long-term relationships, making this an ideal role for someone seeking stability, meaningful partnership, and a positive office culture. The ideal candidate is highly organized, proactive, service-oriented, and genuinely enjoys creating an exceptional experience for both executives and colleagues. This role offers a blend of executive support and office management responsibilities, making it perfect for someone who loves variety and enjoys keeping operations running smoothly.
The Culture
This firm is known for its supportive, down-to-earth culture and genuine appreciation for its administrative team. The executive values partnership, trust, and open communication, and is looking for someone who wants to become an integral part of the organization for years to come.
Key Responsibilities:
- Manage complex calendars, scheduling, and meeting coordination.
- Coordinate domestic and international travel arrangements.
- Prepare meeting materials, agendas, and expense reports.
- Serve as a key point of contact for internal and external stakeholders.
- Support day-to-day office operations and vendor management.
- Coordinate office events, team gatherings, and special projects.
- Maintain office supplies, facilities, and overall workplace experience.
- Assist with onboarding logistics and administrative support.
- Help create a welcoming and organized office environment.
- Provide general administrative support to leadership as needed.
The Ideal Candidate:
- Previous Executive Assistant, Office Manager, or blended EA/OM experience.
- Strong organizational skills and exceptional attention to detail.
- Comfortable managing multiple priorities simultaneously.
- Professional, approachable, and relationship-oriented.
- Strong written and verbal communication skills.
- Proactive with a no-task-too-small mentality.
- Enjoys working in a collaborative, team-focused environment.
- Looking for a long-term opportunity and partnership.
Key skills/competency
- Executive Assistant
- Office Management
- Calendar Management
- Travel Coordination
- Meeting Coordination
- Event Planning
- Vendor Management
- Administrative Support
- Private Equity
- Communication Skills
Skills & topics
- Executive Assistant
- Office Manager
- Private Equity
- San Francisco Jobs
- Administrative Assistant
- Calendar Management
- Travel Coordination
- Office Operations
- Executive Support
- EA/OM
How to get hired
- Tailor your resume: Highlight EA/OM experience and specific achievements relevant to private equity.
- Craft a compelling cover letter: Express your proactive, service-oriented approach and long-term interest.
- Prepare for behavioral questions: Showcase your organizational, problem-solving, and interpersonal skills.
- Understand company culture: Emphasize your fit with Maven Recruiting Group and the client's values.
- Network effectively: Connect with recruiters at Maven Recruiting Group for insights.
Technical preparation
Master calendar and scheduling software.,Familiarize with travel booking platforms.,Practice expense report preparation.,Learn office management best practices.
Behavioral questions
Describe handling a demanding executive's schedule.,How do you prioritize competing tasks?,Share an example of proactive problem-solving.,How do you build professional relationships?
Frequently asked questions
- What is the salary range for the Executive Assistant / Office Manager role at Maven Recruiting Group?
- The Executive Assistant / Office Manager role offers a competitive salary between $140,000 and $150,000 annually, dependent on experience. Additionally, exceptional benefits are provided.
- Is this a remote or on-site position?
- This Executive Assistant / Office Manager position is an on-site role, requiring five days a week in the San Francisco office.
- What industry is this Executive Assistant / Office Manager role in?
- This Executive Assistant / Office Manager position is within the Private Equity industry.
- What are the key responsibilities for the Executive Assistant / Office Manager at Maven Recruiting Group?
- Key responsibilities include managing complex calendars, coordinating domestic and international travel, preparing meeting materials, serving as a point of contact, supporting office operations, and assisting with administrative tasks for leadership.
- What type of experience is ideal for the Executive Assistant / Office Manager role?
- The ideal candidate will have previous Executive Assistant, Office Manager, or blended EA/OM experience, with strong organizational skills, attention to detail, and excellent communication abilities.
- What is the company culture like at the private equity firm?
- The firm boasts a supportive, down-to-earth culture with a genuine appreciation for its administrative team. The executive values partnership, trust, and open communication.
- Does Maven Recruiting Group use E-Verify for employment authorization?
- Yes, Maven Recruiting Group participates in E-Verify to confirm that you are authorized to work in the U.S. More information can be found on their website.
- What are the working hours for this role?
- While specific hours are not detailed, EA/OM roles, especially in private equity, typically require full-time commitment, often with flexibility for executive needs.