Executive Assistant
iRhythm Technologies, Inc. · United States
- Hybrid
- Full-time
- $134,000 / year
- United States
Job highlights
- Support EVP Business Operations, driving impact.
- Manage priorities for Operations leaders.
- Act as strategic advisor and operational partner.
- Handle complex calendars, travel, and events.
- Collaborate across teams and drive improvements.
About the role
Executive Assistant – iRhythm Technologies
About The Role
We are seeking a strategic, proactive Executive Assistant to support the EVP of Business Operations and drive organizational impact across iRhythm. This role provides dedicated support across Operations functions (Manufacturing, Customer Care, and Clinical Operations), requiring agility, sound judgment, and the ability to seamlessly manage priorities across enterprise leaders. This role goes beyond traditional administrative work — serving as a trusted advisor and operational partner who enables leaders to focus on what matters most. The Executive Assistant team at iRhythm plays a critical role in connecting priorities, anticipating needs, and ensuring execution at speed and scale. EAs are expected to balance precision in execution with strategic foresight, supporting enterprise alignment, communication, and deliverable management. Our ideal EAs are strategic thinkers, master organizers, and strong communicators who thrive in dynamic environments and see around corners to make things happen.
Key Responsibilities
Strategic Partnership & Leadership Support
- Serve as a trusted partner to executives, helping manage priorities, align calendars to strategic milestones, and create space for high-impact work.
- Anticipate needs and proactively address issues before they arise, ensuring leaders stay ahead of key decisions and commitments.
- Prepare executive-level materials, presentations, talking points, QBR/Board decks, and communications, that clarify and advance business priorities.
- Partner with business leaders to track deliverables end-to-end, ensuring follow-through, accountability, and momentum on initiatives.
- Ensure materials are handled with strict confidentiality and precision.
Executive Communications & Influence
- Draft and review sensitive communications related to Operations matters, exercising sound judgment and discretion.
- Support internal communications alignment across Operations initiatives to ensure clarity and smooth execution.
- Represent executives and the company with professionalism and discretion in all internal and external interactions.
- Foster clear, consistent communication channels between leadership and teams to enable transparency, clarity, and trust.
Operational Excellence
- Manage complex calendars, travel, and event logistics with a focus on strategic prioritization and efficiency.
- Plan and execute meetings, offsites, and team events, ensuring strong meeting hygiene (agendas, minutes, action tracking, decision logs).
- Use tools such as Teams Planner, SharePoint, SAP Concur, and CoPilot/AI to streamline administrative tasks and manage deliverables efficiently.
- Identify and implement process improvements that enhance cross-functional efficiency and reduce administrative friction.
- Provide light project coordination for executive-driven initiatives by tracking key milestones, action items, and dependencies to support timely execution.
- Support leaders by translating priorities into simple plans and tracking mechanisms, monitoring progress, and flagging risks or gaps to enable informed decisions.
Cross-Functional Collaboration
- Build trusted relationships across iRhythm to facilitate collaboration and seamless information flow.
- Partner with other Executive Assistants to establish consistent standards, share best practices, and coordinate cross-functional support.
- Act as a connector across teams, ensuring day-to-day execution aligns with enterprise goals and leadership priorities.
Continuous Improvement & Development
- Contribute to the evolution of the EA Center of Excellence, standardizing templates, tools, and playbooks (agenda, minutes, RACI, board prep).
- Lead or participate in EA community initiatives (AI enablement, budgeting best practices, event standardization).
- Model adaptability, curiosity, and professional growth — helping shape the next generation of strategic EAs at iRhythm.
About You
Experience
- 8+ years of experience supporting senior executives in dynamic, growth-oriented environments (public-company or scale-up experience preferred).
- Experience in MedTech, life sciences, or other regulated industries is beneficial.
- Proven ability to operate with discretion, foresight, and judgment in high-visibility or confidential contexts (C-suite level support).
- Experience supporting risk-sensitive executive functions strongly preferred.
Core Capabilities
- Strategic mindset: Connect details to strategy; anticipate needs before they surface.
- Operational mastery: Drive clarity through structure: calendars, deliverables, and meeting hygiene. Experience with Project Management is strongly preferred.
- Communications excellence: Clear, concise, and professional writing; can represent leadership voice effectively.
- Execution agility: Thrives on complexity; excels at multitasking and meeting deadlines under pressure.
- Relationship builder: Collaborative, trustworthy, and culturally attuned, builds strong partnerships across all levels.
- Digital fluency: Advanced proficiency in Microsoft Office, Teams, SharePoint, Smartsheet, SAP Concur, and AI tools (e.g., Copilot).
- Integrity & discretion: Handles sensitive and confidential information with professionalism and sound judgment.
- Risk & Compliance Awareness: Understands the importance of legal privilege, regulatory rigor, and documentation integrity in highly regulated environments.
- Documentation Precision: Exceptional attention to detail in document review, formatting, organization, and completeness.
- Enterprise Prioritization: Able to balance competing executive needs while maintaining strategic alignment and operational execution.
Education
- Bachelor’s degree preferred or equivalent professional experience.
The iRhythm EA Vision
The iRhythm EA community acts as a force multiplier for leadership effectiveness, balancing administrative precision with strategic partnership. Our EAs embody trust, foresight, and operational excellence, serving as the connective tissue that drives execution, alignment, and impact across the enterprise.
Location
Remote - US
Actual compensation may vary depending on job-related factors including knowledge, skills, experience, and work location.
Estimated Pay Range
$103,000.00 - $134,000.00
As a part of our core values, we ensure an inclusive workforce. We welcome and celebrate people of all backgrounds, experiences, skills, and perspectives. iRhythm Technologies, Inc. is an Equal Opportunity Employer. We will consider for employment all qualified applicants with arrest and conviction records in accordance with all applicable laws. iRhythm provides reasonable accommodations for qualified individuals with disabilities in job application procedures, including those who may have any difficulty using our online system. If you need such an accommodation, you may contact us at taops@irhythmtech.com
About IRhythm Technologies
iRhythm is a leading digital healthcare company that creates trusted solutions that detect, predict, and prevent disease. Combining wearable biosensors and cloud-based data analytics with powerful proprietary algorithms, iRhythm distills data from millions of heartbeats into clinically actionable information. Through a relentless focus on patient care, iRhythm’s vision is to deliver better data, better insights, and better health for all. Make iRhythm your path forward. Zio, the heart monitor that changed the game.
There have been instances where individuals not associated with iRhythm have impersonated iRhythm employees pretending to be involved in the iRhythm recruiting process, or created postings for positions that do not exist. Please note that all open positions will always be shown here on the iRhythm Careers page, and all communications regarding the application, interview and hiring process will come from a @irhythmtech.com email address. Please check any communications to be sure they come directly from @irhythmtech.com email address. If you believe you have been the victim of an imposter or want to confirm that the person you are communicating with is legitimate, please contact taops@irhythmtech.com. Written offers of employment will be extended in a formal offer letter from an @irhythmtech.com email address ONLY. For more information, see https://www.ftc.gov/business-guidance/blog/2023/01/taking-ploy-out-employment-scams and https://www.ic3.gov/Media/Y2020/PSA200121
Key skills/competency
- Executive Assistant
- Strategic Partnership
- Operations Support
- Calendar Management
- Meeting Planning
- Communication
- Project Coordination
- Microsoft Office Suite
- SAP Concur
- AI Tools
Skills & topics
- Executive Assistant
- Operations Support
- Strategic Partnership
- Calendar Management
- Meeting Planning
- Executive Communications
- Project Coordination
- Digital Fluency
- MedTech
- Life Sciences
- Microsoft Office
- SAP Concur
- AI Tools
- Remote
How to get hired
- Tailor your resume: Highlight executive support, strategic partnership, and operational excellence. Quantify achievements with data.
- Craft a compelling cover letter: Emphasize your proactive approach, discretion, and ability to anticipate needs for the Executive Assistant role.
- Prepare for behavioral questions: Practice articulating how you've handled complex situations, managed competing priorities, and ensured confidentiality.
- Demonstrate digital fluency: Be ready to discuss your experience with Microsoft Office, Teams, SharePoint, SAP Concur, and AI tools.
- Research iRhythm: Understand their mission in cardiac health and their commitment to innovation and patient care.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the key responsibilities for an Executive Assistant at iRhythm Technologies?
- The Executive Assistant to the EVP of Business Operations at iRhythm Technologies will provide strategic partnership and leadership support, manage complex calendars and travel, coordinate meetings and events, handle sensitive communications, and drive operational excellence. This role also involves cross-functional collaboration and continuous improvement initiatives within the EA community.
- What kind of experience is required for the Executive Assistant position at iRhythm?
- We are looking for candidates with 8+ years of experience supporting senior executives in dynamic, growth-oriented environments, preferably in MedTech, life sciences, or regulated industries. Proven ability to operate with discretion, foresight, and judgment in high-visibility contexts, especially supporting risk-sensitive executive functions, is strongly preferred.
- What software and tools should an Executive Assistant at iRhythm be proficient in?
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, SharePoint, Smartsheet, SAP Concur, and AI tools like Copilot is expected. Experience with project management tools is also highly beneficial for this Executive Assistant role.
- Is the Executive Assistant role at iRhythm Technologies remote?
- Yes, the Executive Assistant position at iRhythm Technologies is a remote role based in the US. Candidates should be prepared to work effectively in a virtual environment while supporting executive leadership.
- How does iRhythm Technologies ensure a positive and inclusive work environment for its employees?
- iRhythm Technologies fosters an inclusive workforce by celebrating diversity in backgrounds, experiences, skills, and perspectives. They are an Equal Opportunity Employer and provide reasonable accommodations for individuals with disabilities in the application process.
- What is the estimated salary range for the Executive Assistant position at iRhythm?
- The estimated pay range for this Executive Assistant role at iRhythm Technologies is $103,000.00 to $134,000.00 annually, with actual compensation varying based on factors like knowledge, skills, experience, and work location.
- How can I ensure my application is considered for the Executive Assistant role at iRhythm?
- To maximize your chances, tailor your resume to highlight relevant experience (8+ years supporting senior executives in regulated industries), showcase your digital fluency, and emphasize your strategic thinking and operational mastery. A strong cover letter detailing your proactive approach and discretion is also key.