Contract Specialist - 6-Month Contract
Heartstream · United States
- Hybrid
- Part-time
- $55,556 / year
- United States
Job highlights
- Manage contract lifecycle from drafting to execution.
- Ensure compliance with company standards and legal requirements.
- Analyze contract terms for risks and propose mitigation.
- Collaborate with departments for effective contract management.
- Monitor contract fulfillment and prepare reports.
About the role
About Heartstream
Heartstream is building on our 40+ year legacy of growth and innovation in emergency medical technology to continue passionately pursuing our mission of saving lives, lowering the cost of healthcare, and advancing the science of resuscitation while serving the public access AED, EMS, military, and hospital market segments. Heartstream includes leading brands and products like HeartStart AEDs, Intrepid and DFM100 monitor defibrillators, Tempus monitor and Tempus ALS systems, and Corsium and ECI informatics solutions.
Your Impact as a Contract Specialist
The Contract Specialist is responsible for contributing to the entire contract lifecycle, from drafting to execution, ensuring timely and accurate fulfillment of obligations. The role implements contract management policies, ensuring compliance with company standards and legal requirements, and analyzes contract terms to identify risks and proposes mitigation strategies. The role develops and maintains standardized contract templates, conducts detailed reviews, and collaborates with various departments for effective contract management. The role monitors contract fulfillment, tracks key milestones, and prepares reports on status and performance for senior management. The role ensures operational effectiveness and works meticulously under direct supervision to maintain high standards. This role does not require contract negotiation. The Contract Specialist will work closely under the guidance of the lead contract manager.
Key Responsibilities:
- Contributes to the end-to-end contract lifecycle, including drafting and execution, ensuring all contractual obligations are met accurately and timely, supporting efficient contract management processes.
- Implements contract management policies and procedures, ensuring compliance with company standards and legal requirements to minimize risks, promoting regulatory adherence and operational integrity.
- Analyzes and interprets contract terms and conditions, identifying potential risks and proposing mitigation strategies to protect the company's interests, enhancing proactive risk management practices.
- Develops and maintains standardized contract templates and documentation, ensuring consistency and compliance with legal and regulatory requirements, facilitating streamlined contract creation and management.
- Conducts detailed contract reviews and risk assessments, identifying potential issues and recommending solutions to mitigate contractual risks, ensuring robust contract scrutiny and risk mitigation.
- Collaborates with cross-functional departments to ensure contracts are managed effectively and meet the company's strategic goals, fostering cross-functional alignment and cooperation.
- Monitors the fulfillment of contract obligations, tracking key milestones and deliverables to ensure all parties meet their responsibilities, ensuring contract performance and accountability.
- Prepares and presents comprehensive reports on contract status, performance metrics, and risk assessments to senior management for informed decision-making, supporting strategic planning and governance.
- Stays updated on industry trends, changes in legislation, and best practices in contract management, continuously enhancing the department’s operational effectiveness and adaptability.
- Develops stable working relationships internally, actively exchanging standard information with colleagues, immediate supervisors, project leaders, and other professionals within the team or group to foster collaboration and support collective goals.
- Works meticulously under direct supervision and established processes, ensuring adherence to operational policies to maintain consistency and high standards of work output.
Qualifications:
- High School Diploma, Vocational Education/ Bachelor’s Degree in Business Administration, Law or equivalent.
- 2+ years of experience in Contract Management or equivalent with Vocational Education OR no prior experience with Bachelor’s Degree.
Required Skills:
- Administrative Support
- Contract Drafting
- Data Management
- Contractual Terms
- Commercial Acumen
- Attention to detail
- Regulatory Compliance
- Document Auditing
- Contract Management
- Strategy Implementation
- Continuous Improvement
- Proficient in Microsoft 365 and Adobe
Preferred Skills:
- Comfortable using Sales Force and SAP.
- Strong Word skills.
- Strong contract interpretation skills with the ability to read and analyze commercial contractual terms.
THIS IS A 6-MONTH CONTRACT POSITION - 20 HOURS PER WEEK
The pay range for this position is $26.69 to $28.00 annually. The actual base pay offered may vary depending on multiple factors including, job-related knowledge/skills, experience, business needs, geographical location, and internal equity. At Heartstream, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.
Equal Opportunity Statement
Heartstream is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a Dfw Workplace.
Key skills/competency
- Contract Specialist
- Contract Management
- Contract Drafting
- Regulatory Compliance
- Document Auditing
- Commercial Acumen
- Risk Management
- Data Management
- Microsoft 365
- SAP
Skills & topics
- Contract Specialist
- Contract Management
- Contract Drafting
- Regulatory Compliance
- Document Auditing
- Commercial Acumen
- Risk Management
- Data Management
- Microsoft 365
- SAP
- Administrative Support
- Legal
- Business Administration
- Heartstream
How to get hired
- Tailor your resume: Highlight contract management, drafting, and compliance experience relevant to Heartstream's mission.
- Showcase attention to detail: Emphasize meticulousness in administrative support, data management, and contract review.
- Demonstrate technical proficiency: Mention your skills with Microsoft 365, Adobe, Sales Force, and SAP.
- Prepare for behavioral questions: Reflect on your ability to work under supervision and collaborate cross-functionally.
- Understand contract lifecycle: Be ready to discuss your experience with the end-to-end contract process.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the primary responsibilities of a Contract Specialist at Heartstream?
- The Contract Specialist at Heartstream contributes to the entire contract lifecycle, including drafting, execution, and ensuring timely fulfillment of obligations. This role involves implementing contract management policies, analyzing terms for risks, developing templates, and collaborating with various departments. You'll monitor contract fulfillment and prepare reports for senior management, all under direct supervision.
- What qualifications are needed for the Contract Specialist role at Heartstream?
- Heartstream requires a High School Diploma, Vocational Education, or a Bachelor’s Degree in Business Administration, Law, or a related field. You'll need 2+ years of experience in Contract Management with Vocational Education, or no prior experience with a Bachelor's Degree.
- Does the Contract Specialist role involve contract negotiation at Heartstream?
- No, this specific Contract Specialist role at Heartstream does not require contract negotiation. You will work closely under the guidance of the lead contract manager and focus on the drafting, execution, and management aspects of the contract lifecycle.
- What is the work arrangement and schedule for the Contract Specialist position?
- This is a 6-month contract position that requires 20 hours per week. The work arrangement is not explicitly stated but given the nature of the role and company, it is likely to be on-site or hybrid, with direct supervision mentioned.
- What software proficiency is expected for the Contract Specialist role?
- Proficiency in Microsoft 365 and Adobe is required. Preferred skills include comfort using Sales Force and SAP, along with strong Word skills and excellent contract interpretation abilities.
- How does Heartstream approach compensation for Contract Specialists?
- The pay range for this Contract Specialist position is $26.69 to $28.00 annually. Actual base pay is determined by factors such as job-related knowledge, skills, experience, business needs, location, and internal equity. It is not typical to be hired at the top of the range.
- What is the career path or growth potential for a Contract Specialist at Heartstream?
- As this is a 6-month contract position, the immediate focus is on fulfilling the specific contract requirements. However, demonstrating strong performance, attention to detail, and a thorough understanding of contract management can lead to future opportunities within Heartstream or in similar roles within the broader medical technology industry.