Executive Assistant with HR & Accounting Support
American Stone · Salt Lake City, UT
- On site
- Internship
- $62,400 / year
- Salt Lake City, UT
Job highlights
- Support executives and multiple departments.
- Handle HR and accounting administrative tasks.
- Provide bilingual support for Spanish speakers.
- Manage operations, logistics, and reporting.
- Fast-paced, high-impact role in a growing company.
About the role
Executive Assistant with HR & Accounting Support
American Stone is looking for a proactive and adaptable Executive Assistant with HR & Accounting Support experience to assist multiple departments in a fast-paced, hands-on environment.Compensation: $20–$30 hourly depending on experience
This role goes beyond traditional executive support. You will be deeply involved in daily operations, HR coordination, accounting support, bilingual communication, and ensuring tasks and priorities are executed without delays across departments.
This is a high-impact role ideal for someone who thrives under pressure, enjoys multitasking, communicates professionally, and takes ownership of getting things done without constant direction.
If you enjoy staying busy, solving problems, supporting multiple teams, and being at the center of operations, this role is for you.
A Day in the Role
- Manage executive schedules, communications, and shifting priorities
- Support HR tasks including onboarding coordination, employee communication, and administrative follow-up
- Assist with accounting and administrative tasks such as document organization, data entry, and internal reporting
- Provide bilingual support for Spanish-speaking employees, applicants, vendors, or customers when needed
- Act as a key point of communication between quarries, drivers, managers, vendors, and departments
- Coordinate delivery dispatch and assist with operational logistics
- Track tasks, follow-ups, and deadlines across multiple projects
- Draft and send professional communications independently
- Interface with regulatory agencies and support compliance tasks
- Handle incoming calls, visitors, and day-to-day office operations
- Maintain office supplies and ensure equipment is functioning properly
- Occasionally source parts or solutions for operational needs
- Solve problems quickly and keep operations moving in a fast-paced environment
Qualifications
Required:- Candidates must be willing to provide professional references during the hiring process
- 5+ years of experience supporting executives, operations, HR, accounting, or administrative departments
- Highly organized with strong follow-through
- Comfortable handling multiple priorities at once
- Strong communication skills
- Resourceful, self-starter, and proactive
- Able to handle pressure and problem-solve in real time
- Comfortable supporting multiple departments in a fast-paced environment
- Conversational Spanish strongly preferred
- Experience with logistics, dispatch, HR, accounting, or field teams
- Experience in construction, quarry, or similar industries
- Experience supporting multiple departments preferred
Schedule
Monday to Friday. 8:00 AM to 5:00 PM (schedule may vary based on business needs)About American Stone
American Stone is a family-owned company supplying stone products for construction, landscaping, and retail customers. We operate multiple locations and quarries and continue to grow through strong systems and teamwork.We offer a collaborative and down-to-earth work environment where employees take ownership of their roles and contribute to real operational impact.
Key skills/competency
- Executive Support
- HR Coordination
- Accounting Support
- Bilingual Communication (Spanish)
- Operations Management
- Task Management
- Problem-Solving
- Communication Skills
- Organizational Skills
- Proactiveness
Skills & topics
- Executive Assistant
- HR Support
- Accounting Support
- Administrative Assistant
- Operations Support
- Bilingual
- Spanish Speaker
- Office Management
- Scheduling
- American Stone
How to get hired
- Tailor your resume: Highlight 5+ years of experience in executive support, HR, accounting, and operations. Emphasize organizational skills and problem-solving abilities.
- Showcase Spanish proficiency: Clearly state your conversational Spanish skills, as this is strongly preferred.
- Address qualifications: Ensure your application demonstrates comfort with multitasking, fast-paced environments, and proactive problem-solving.
- Apply online: Utilize the company's mobile-friendly online application process; applications are not accepted via email or in person.
Technical preparation
Practice scheduling and calendar management.,Review HR onboarding and administrative processes.,Brush up on basic accounting data entry.,Prepare to use Spanish in a business setting.
Behavioral questions
Describe a time you managed competing priorities.,How do you handle high-pressure situations?,Give an example of proactive problem-solving.,How do you ensure effective communication across teams?
Frequently asked questions
- What is the salary range for the Executive Assistant HR Accounting Support role at American Stone?
- The Executive Assistant HR Accounting Support role at American Stone offers a compensation of $20–$30 per hour, with the final rate depending on your experience and qualifications.
- Is conversational Spanish required for the Executive Assistant HR Accounting Support position at American Stone?
- Conversational Spanish is strongly preferred for the Executive Assistant HR Accounting Support role. It will be utilized for communication with Spanish-speaking employees, applicants, vendors, or customers.
- What are the primary responsibilities of the Executive Assistant HR Accounting Support at American Stone?
- The Executive Assistant HR Accounting Support will manage executive schedules, coordinate HR and accounting tasks, provide bilingual support, assist with operational logistics, and ensure smooth daily office operations.
- What is the work schedule for the Executive Assistant HR Accounting Support role at American Stone?
- The typical schedule for this role is Monday to Friday, from 8:00 AM to 5:00 PM, though it may vary based on business needs.
- Does American Stone offer benefits for the Executive Assistant HR Accounting Support position?
- Yes, American Stone offers benefits including Health Insurance, a 401K plan, Paid Time Off, 6 Paid Holidays, and a Cell Phone Plan for eligible employees.
- What qualifications are essential for the Executive Assistant HR Accounting Support role?
- Essential qualifications include at least 5 years of relevant experience, strong organizational and communication skills, the ability to handle pressure and multitask, and a proactive, self-starting attitude. Willingness to provide professional references is also required.
- How should I apply for the Executive Assistant HR Accounting Support job at American Stone?
- You should apply through American Stone's quick, mobile-friendly online application process. Applications are accepted online only; emails or in-person applications will be disregarded.
- Is this Executive Assistant HR Accounting Support position remote or on-site?
- This position is based in Murray, UT, and requires candidates to be local and able to work in-office. Therefore, it is an on-site role.
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