Office Manager
Waste Connections · Charlotte, NC
- On site
- Full-time
- $75,000 / year
- Charlotte, NC
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Office Manager
Waste Connections · Charlotte, NC
Jordan Ellis
Hiring Manager · h•••••@careers.wasteconnections.com
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Subject: Interested in the Office Manager role at Waste Connections
Hi Jordan — I came across the Office Manager opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and Waste Connections stood out because…
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Not recommended alone — most applicants never hear back.
Job highlights
- Manage daily administrative operations and support district manager.
- Handle financial tasks: purchase orders, invoices, and budget reconciliation.
- Oversee payroll, HR documents, and employee leave administration.
- Coordinate programs, projects, and office functions effectively.
- Provide excellent customer and vendor service daily.
About the role
About the Role
We have an immediate position available for an experienced Office Manager to be located at our Ballantyne office! We are searching for a friendly professional who thrives in a fast-paced, team-oriented, goal-driven environment.
Why Join Waste Connections?
- Culture: A great place to work where empowered, self-directed all-stars know their work is important.
- Integrity: We keep our promises to our customers and employees by doing what we say we will do.
- Respect: We show respect for our customers and fellow employees, fostering self-respect through hard work and great service.
Responsibilities Include
- Answering phones and assisting customers in a professional manner.
- Approaching all encounters with employees, customers, and vendors in a friendly, service-oriented manner.
- Managing daily administrative operations of a department, including establishing work priorities and resolving operational problems.
- Managing Purchase Orders for the district, processing invoices, mailing checks to vendors, and answering vendor questions.
- Reviewing, reconciling, and evaluating monthly ledgers, budgets, and financial reporting system reports; assisting with fiscal planning and budget management.
- Overseeing, coordinating, and processing payroll timesheets, leave documents, travel reimbursements, purchasing, and/or employment documents.
- Providing administrative assistance and support to the district manager, including problem-solving, project planning, fiscal management, office coordination, and secretarial services.
- Assisting with the development and implementation of reporting procedures and overseeing the maintenance of department records and inventories.
- Overseeing and providing personal computer functions such as scheduled and special reports, correspondence, and database management.
- Coordinating office assignments for administrative staff.
- Coordinating department programs, seminars, workshops, travel arrangements, special projects, and/or events.
- Promoting Waste Connections standard operating procedures for efficient, environmentally correct, and safe workplace practices.
- Demonstrating the ability to become proficient in the use of proprietary operational systems.
- Other duties as assigned.
What We Want You To Have
- Bachelor’s Degree preferred.
- 2 years of directly related management expertise in administration.
- Knowledge of MS Word and Excel.
- Organizing and coordinating skills.
- Knowledge of accounting procedures.
- Ability to communicate effectively, both orally and in writing.
- Program planning and implementation skills.
- Ability to foster a cooperative work environment.
Successful candidates are those who seek to thrive in an environment of operational excellence and accountability. We offer excellent benefits including: medical, dental, vision, flexible spending account, long term disability, life insurance, 401K retirement and unlimited opportunities to "Connect with Your Future".
Waste Connections is an equal opportunity employer.
Key skills/competency
- Office Management
- Administrative Operations
- Financial Reporting
- Customer Service
- Team Collaboration
- Problem Solving
- Project Coordination
- MS Office Suite
- Accounting Procedures
- Communication Skills
Skills & topics
- Office Manager
- Administrative Management
- Operations Management
- Financial Administration
- Customer Service
- Team Leadership
- Project Coordination
- MS Office
- Accounting
- Waste Management
How to get hired
- Tailor your resume: Highlight your 2+ years of administrative management experience and knowledge of accounting procedures, MS Office, and program planning.
- Showcase your skills: Emphasize your organizing, coordinating, and effective communication abilities in your application.
- Address requirements: Clearly state if you possess a Bachelor's Degree and your proficiency in fostering a cooperative work environment.
- Prepare for interviews: Be ready to discuss how you thrive in fast-paced, team-oriented, goal-driven settings and your understanding of operational excellence.
- Research the company: Familiarize yourself with Waste Connections' values of integrity, respect, and their commitment to their employees and communities.
Technical preparation
Master MS Word and Excel for daily tasks.,Understand accounting procedures and financial reporting.,Familiarize yourself with proprietary operational systems.,Practice database management and report generation.
Behavioral questions
Describe a time you managed conflicting priorities.,How do you ensure excellent customer service?,Explain your approach to fostering teamwork.,How do you handle financial reconciliation tasks?
Prefer to apply the usual way?
Not recommended alone — most applicants never hear back. Email the hiring manager first.
Frequently asked questions
- What are the primary responsibilities of an Office Manager at Waste Connections?
- The Office Manager at Waste Connections is responsible for overseeing daily administrative operations, managing financial tasks like purchase orders and invoice processing, coordinating payroll and employee documents, providing support to the district manager, and ensuring a positive and efficient work environment.
- What qualifications are essential for the Office Manager role at Waste Connections?
- Key qualifications include a Bachelor's Degree (preferred), at least 2 years of direct management experience in administration, knowledge of accounting procedures, proficiency in MS Word and Excel, strong organizational and communication skills, and the ability to foster a cooperative work environment.
- What kind of work environment can I expect as an Office Manager at Waste Connections?
- You can expect a fast-paced, team-oriented, and goal-driven environment. Waste Connections emphasizes a culture of integrity, respect, and operational excellence, where employees are empowered and their work is valued.
- Does Waste Connections offer benefits for the Office Manager position?
- Yes, Waste Connections offers excellent benefits, including medical, dental, vision, flexible spending account, long-term disability, life insurance, and a 401K retirement plan, along with opportunities for career growth.
- How important is customer service for the Office Manager role?
- Customer service is crucial. The role involves answering phones, assisting customers professionally, and approaching all encounters with employees, customers, and vendors in a friendly, service-oriented manner.
- What financial responsibilities are involved for the Office Manager?
- The Office Manager manages purchase orders, processes invoices for payment, mails checks to vendors, answers vendor questions, and assists with reviewing, reconciling, and evaluating monthly ledgers, budgets, and financial reporting systems.
- What specific software skills are needed for this Office Manager job?
- Proficiency in MS Word and Excel is required. Additionally, the ability to become proficient in proprietary operational systems used by Waste Connections is essential.
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