Executive Assistant to CEO

About Vivant

Vivant is a rapidly growing provider of managed connectivity services, delivering reliable internet, VoIP, managed networks, and security solutions to multi-location businesses across the U.S.

We ensure businesses stay fully operational at all times—keeping their internet, POS systems, phones, and critical tools running without interruption.

Our culture is built on high standards, speed, and full ownership. There's no micromanagement and no unnecessary delays—only accountability and results.

About You

You are highly resourceful, organized, and operate with a strong sense of urgency. You don't wait for instructions—you take initiative, solve problems independently, and deliver outcomes with minimal direction. You're comfortable working directly with a U.S.-based executive and understand that speed, precision, and follow-through are non-negotiable. You focus on results—not just completing tasks—and take full ownership of your work.

Core Mission

Act as a force multiplier to the CEO. Your role is to remove bottlenecks, accelerate execution, and ensure key priorities move forward consistently—without the need for constant oversight. You will take end-to-end ownership of lead generation, outreach, research, and operational execution, driving impact across multiple areas of the business.

What You'll Do

Executive Support & Operations

• Manage calendar, inbox, priorities, and follow-ups independently with minimal supervision
• Ensure seamless communication with no missed deadlines or unresolved issues
• Proactively identify needs and address problems before they arise

Lead Generation & Outreach

• Develop targeted lead lists utilizing tools such as Apollo, RocketReach, Hunter.io, and LinkedIn
• Validate and cleanse data using ZeroBounce or comparable tools
• Initiate and manage outbound campaigns through Lemlist or similar platforms
• Monitor performance metrics and continually optimize campaign outcomes

Marketing & Campaign Execution

• Handle email campaigns from start to finish—including list building, copywriting, sequencing, and reporting
• Compose or enhance messaging that encourages responses rather than just sending emails
• Maintain CRM data cleanliness and ensure accuracy at all times

Research & Strategic Support

• Prepare briefs, research presentations, and partnership dossiers efficiently and accurately
• Collect insights from various platforms and integrate them into actionable recommendations

Coordination & Execution

• Collaborate with vendors, legal teams, and internal departments to advance tasks
• Manage contract preparation, follow-ups, and ensure timely completion
• Oversee logistics for podcasts and events, including guest sourcing, outreach, scheduling, and setup

Requirements

What Success Looks Like (Non-Negotiables)

• You work autonomously and present solutions—not just questions
• You deliver measurable outcomes daily, not just activity updates
• You respond to all communications within the same day
• You keep systems, trackers, and CRM updated in real time
• You identify risks early and resolve them before escalation

Requirements

• At least 3 years of experience as an Executive Assistant or in Operations/Marketing Support
• Hands-on experience with tools like Apollo, RocketReach, Hunter.io, LinkedIn, ZeroBounce, Lemlist, or similar
• Strong knowledge of outbound marketing, lead generation, and CRM management
• Proven ability to work independently with minimal supervision
• Proficiency in Google Workspace, Notion, Zoom, and Canva
• Comfortable using AI tools to improve productivity and output quality
• Excellent written and verbal communication skills in English

Nice to Have

• Experience supporting U.S.-based executives
• Background in SaaS, telecommunications, or restaurant technology
• Proven track record managing outbound campaigns with measurable results

Benefits

Compensation & Benefits

• Attractive salary in USD, competitive within the LATAM market
• Incentives based on performance outcomes rather than activities
• Paid vacation and recognition of local holidays
• Opportunities for career advancement within a rapidly growing company

Work Schedule

• Full-time position (8 hours per day)
• Required to have work hours overlapping with U.S. Central Time (Dallas)
• Shift may be evening or night, depending on your location

How We Evaluate Candidates

We focus on results rather than experience. Please include specific performance metrics from previous campaigns or roles when applying: Such as response rates, meetings scheduled, pipeline created, or revenue impacted. Generic applications without these details will not be reviewed.

Key skills/competency

• Executive Assistant
• Operations Support
• Marketing Support
• Lead Generation
• Outbound Marketing
• CRM Management
• Calendar Management
• Communication Skills
• Problem Solving
• Time Management