Administrative Assistants
University of Utah Health Research · Salt Lake City, UT
- On site
- Full-time
- $45,760 / year
- Salt Lake City, UT
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Administrative Assistants
University of Utah Health Research · Salt Lake City, UT
Jamie Fox
Hiring Manager · h•••••@employment.utah.edu
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Subject: Interested in the Administrative Assistants role at University of Utah Health Research
Hi Jamie — I came across the Administrative Assistants opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and University of Utah Health Research stood out because…
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Not recommended alone — most applicants never hear back.
Job highlights
- Provide administrative support for Anatomy Lab and Body Donor Program.
- Manage calendars, schedule meetings, and coordinate logistics.
- Serve as primary contact for phone and email inquiries.
- Support program activities and handle sensitive information.
- Collaborate with staff to meet departmental needs.
About the role
Job Summary
The Anatomy Lab & Body Donor Program Administrative Assistant provides comprehensive administrative and operational support to ensure the efficient day-to-day functioning of the Anatomy Lab and the Body Donor Program. This position is responsible for scheduling and coordination, phone and email coverage, and general administrative support. The role interacts regularly with faculty, staff, students, and external contacts and requires professionalism, organization, and discretion when handling sensitive information. Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.Responsibilities
Administrative & Office Support
- Provide general administrative support for the Anatomy Lab and Body Donor Program, including document preparation, filing, scanning, data entry, and record maintenance.
- Maintain organized electronic and paper files in accordance with department and university practices.
- Assist with routine purchasing, ordering, and basic tracking of supplies and administrative requests, as assigned.
Scheduling & Coordination
- Manage calendars and schedule meetings, appointments, and program-related activities.
- Coordinate logistics such as room reservations, resource scheduling, and meeting support.
- Track schedules and communicate updates or changes to appropriate stakeholders.
Phones, Reception & Communication
- Serve as a primary phone and email contact for the Anatomy Lab and Body Donor Program.
- Respond to routine inquiries, route calls and messages appropriately, and follow up as needed.
- Greet and assist visitors in a professional and courteous manner, directing them to appropriate contacts or locations.
Program Support
- Provide administrative coordination support for Body Donor Program and Anatomy Lab activities, including tracking requests and supporting workflow processes.
- Assist with preparation of materials, forms, packets, and general logistical support for lab and program operations.
- Handle confidential and sensitive information with discretion and professionalism.
Customer Service & Collaboration
- Provide responsive, respectful customer service to faculty, staff, students, and external partners.
- Communicate clearly and professionally in verbal and written interactions.
- Work collaboratively with departmental staff to support program and lab needs.
Other Duties
- Perform other related administrative duties as assigned in support of departmental operations.
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels:- Administrative Assistants, I: Requires little to no related experience.
- Administrative Assistants, II: Requires at least 1 year of related experience.
Preferences
- Experience providing administrative or office support in an academic, laboratory, clinical, or health sciences environment.
- Experience managing calendars, scheduling, and coordinating multiple priorities.
- Experience providing phone and front-desk/reception support.
- Proficiency with common office software (email, calendaring systems, word processing, spreadsheets).
- Strong organizational skills, attention to detail, and ability to manage sensitive information.
- Customer service skills.
Knowledge, Skills, And Abilities
- Strong organizational and time-management skills.
- Excellent interpersonal and communication skills.
- Ability to prioritize tasks and adjust to changing needs.
- Ability to work independently and as part of a team.
- Commitment to confidentiality and professionalism.
Key skills/competency
- Administrative Support
- Scheduling and Coordination
- Communication
- Customer Service
- Confidentiality
- Office Software Proficiency
- Organizational Skills
- Time Management
- Interpersonal Skills
- Program Support
Skills & topics
- Administrative Assistant
- Office Support
- Scheduling
- Coordination
- University
- Health Research
- Full-time
- Customer Service
- Data Entry
- Record Maintenance
How to get hired
- Tailor your resume: Highlight relevant administrative, scheduling, and communication experience.
- Emphasize skills: Showcase proficiency in office software and handling sensitive information.
- Address preferences: Mention any experience in academic or health science environments.
- Prepare for interviews: Be ready to discuss organizational skills and customer service approach.
- Understand the culture: Research the University of Utah's values and mission.
Technical preparation
Practice common office software skills.,Familiarize yourself with calendaring systems.,Review data entry and record keeping methods.,Understand document preparation and scanning.
Behavioral questions
How do you handle confidential information?,Describe your organizational and time management skills.,How do you prioritize tasks with changing needs?,How do you provide excellent customer service?
Prefer to apply the usual way?
Not recommended alone — most applicants never hear back. Email the hiring manager first.
Frequently asked questions
- What is the career progression for an Administrative Assistant at the University of Utah Health Research?
- The Administrative Assistant role at the University of Utah Health Research has a career progression track (S00) with levels such as S1 - Entry Level Support and S2 - Intermediate. This indicates opportunities for growth and development within the administrative support field at the institution.
- What are the primary responsibilities of the Administrative Assistant in the Anatomy Lab & Body Donor Program?
- The Administrative Assistant will provide comprehensive administrative and operational support, including scheduling, coordination, phone and email coverage, document preparation, filing, data entry, purchasing assistance, and handling confidential information for the Anatomy Lab and Body Donor Program.
- What experience is preferred for the Administrative Assistant position at University of Utah Health Research?
- Preferred qualifications include experience in administrative or office support within an academic, laboratory, clinical, or health sciences environment. Additionally, experience with calendar management, scheduling, phone and front-desk support, common office software, and strong organizational skills are highly valued.
- How is the pay rate determined for this Administrative Assistant role?
- The pay rate range for this Administrative Assistant position is $12.00-$18.00 per hour. The department may hire at different job levels (I or II) with associated pay rates based on their specific business needs and budget, and the candidate's experience.
- What is the work schedule and employment type for this Administrative Assistant position?
- This is a full-time, benefited staff position with a standard work schedule of 40 hours per week, typically during the Day shift. The 'Type Benefited Staff' indicates comprehensive benefits are included.
- What kind of work environment can I expect as an Administrative Assistant at University of Utah Health Research?
- You can expect a professional environment supporting academic and research activities. The role involves interaction with faculty, staff, students, and external contacts, requiring professionalism, organization, and discretion, especially when handling sensitive information within the Anatomy Lab and Body Donor Program.
- How does the University of Utah Health Research handle applications for Administrative Assistant roles?