Administrative Assistant

What You’ll Do

We are seeking a highly proactive, polished, and detail-obsessed Administrative Assistant to support our Global Marketing & Digital Leadership team. This is a dynamic, fast-paced, and highly visible role that requires exceptional judgment, communication, and organizational excellence.

The ideal candidate thrives in a high-growth environment, anticipates needs before they arise, and is a true team player who brings positivity, discretion, and calm under pressure.

What You’ll Be Working On

Executive Support

· Manage complex calendars for the Global Marketing & Digital Leadership team including scheduling across multiple time zones and coordinating high-priority meetings, presentations, and reviews.

· Act as gatekeeper and liaison on behalf of the Global Marketing & Digital Leadership team  , prioritizing requests, communications, and meeting flow.

· Prepare, edit, and format documents, presentations, and correspondence with high attention to detail and brand alignment.

· Maintain strict confidentiality and discretion when handling sensitive business, brand, and personnel information.

Meeting & Event Coordination

· Organize and support key Marketing & Digital team meetings, leadership offsites, creative reviews, agency partner meetings, and cross-functional events.

· Manage agendas, pre-reads, follow-ups, and action tracking to ensure seamless execution.

Operational & Administrative Support

· Coordinate domestic and international travel itineraries, agendas, and logistics for the key leadership team members in partnership with the Travel Manager.

· Submit and track expense reports; manage invoices, purchase orders, vendors, and budget items in partnership with Finance.

· Partner closely with the Creative, Brand, Digital, and Global Marketing teams to support planning, alignment, and project coordination needs.

· Handle general administrative responsibilities including ordering supplies, managing systems access requests, and supporting onboarding for new Marketing/Digital hires as needed.

Cross-Functional Collaboration

· Build strong relationships across Marketing, Digital, Creative, HR, Finance, and Executive Leadership to ensure alignment, communication, and flawless coordination.

· Collaborate with a broader network of global admins to ensure consistent support for cross-functional initiatives and global priorities.

Must Haves

· 5+ years of experience supporting senior-level executives, preferably in a fast-paced, high-growth environment; luxury beauty, fashion, or consumer brand experience is a plus.

· Bachelor’s degree preferred.

· Demonstrated ability to organize, prioritize, and excel under pressure with shifting deadlines.

· Exceptional verbal and written communication skills, with polished professionalism and executive presence.

· Highly proactive, resourceful, and solution-oriented — always thinking two steps ahead.

· Ability to maintain confidentiality and handle sensitive information with absolute discretion.

· Strong relationship-building skills with a positive, team-first mindset.

· Proficiency in Microsoft Office (Excel, PowerPoint), Google Suite, and calendar management tools.

· Comfortable navigating ambiguity and supporting both strategic and tactical needs.

· Must be comfortable working a hybrid schedule (3 days per week in our NYC office).

#LI-Hybrid