Attorney Recruiting Coordinator, Miami
Shutts & Bowen LLP · Miami, FL
- On site
- Full-time
- $60,000 / year
- Miami, FL
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Attorney Recruiting Coordinator, Miami
Shutts & Bowen LLP · Miami, FL
Avery Quinn
Hiring Manager · h•••••@careers-shuttsbowenrecruit.viglobalcloud.com
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Hi Avery — I came across the Attorney Recruiting Coordinator, Miami opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and Shutts & Bowen LLP stood out because…
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Not recommended alone — most applicants never hear back.
Job highlights
- Coordinate attorney recruitment for a full-service law firm.
- Manage candidate interviews, feedback, and database.
- Support law student recruitment and summer associate programs.
- Requires strong organizational and communication skills.
- Bachelor's degree and 2+ years of recruiting experience.
About the role
Attorney Recruiting Coordinator
Shutts & Bowen, a full-service law firm serving clients locally, nationally, and internationally, is seeking an Attorney Recruiting Coordinator in the Miami office.
Essential Functions
- Ensure the confidentiality and integrity of all candidate-related information throughout the attorney recruitment process.
- Discuss all lateral hiring needs and job openings with senior recruitment team members.
- Build and maintain knowledge of the firm’s services as well as the firm’s key stakeholders and their individual practice areas.
- Oversee search firm fee agreement and completion via DocuSign.
- Post job descriptions on the firm’s website and other sites as directed.
- Proactively coordinate and schedule virtual and in-person interviews between the firm’s attorneys and lateral candidates for all eight offices of the firm.
- Greet candidates upon arrival to the Miami office and escort them to interview conference rooms.
- Collect and distribute interview feedback in a timely manner and share with key stakeholders.
- Maintain and update recruiting database and files on iManage to reflect active candidate status.
- Support all aspects of law student recruitment, including the creation of application packets, on-campus interview coordination, callbacks, and offers.
- Oversee registration on behalf of the firm for on-campus events, networking receptions, and resume collects from law schools.
- Extract application materials from firm’s applicant tracking system and circulate to recruiting team for review.
- Coordinate with law school career services personnel and law students.
- Assist with coordination of recruiting events, including vendor relationships and venue logistics.
- Support the planning and implementation of the summer associate program, including orientation, manuals, work assignments, social events and training sessions.
- Participate in regional law recruiting organizations.
- Manage interview-related travel and logistics as needed.
- Process recruiting department invoices.
Required Skills/Abilities
- Knowledge of recruiting procedures.
- Excellent time management and organizational skills.
- Ability to build relationships with firm leadership and other firm personnel.
- Ability to work in a fast-paced environment.
- Excellent written and verbal communication skills.
- Ability to work on multiple projects, successfully prioritize workload, and adjust to changing priorities as needed.
- Detail-oriented and able to perform tasks with a high degree of accuracy.
- Ability to use sound judgment and discretion in dealing with confidential information.
- Strong client services skills.
- Proactive, goal-oriented, and able to understand when urgency is required.
- Ability to work both independently and effectively with coworkers in a collaborative environment.
Education And Experience
- Bachelor’s Degree.
- Two plus years of recruiting experience in a law firm or professional services organization.
- Proficient in Microsoft Outlook, Word, PowerPoint, and Excel.
- Experience with an applicant tracking system (ATS), preferably viRecruit.
- Experience with LinkedIn Recruiter is ideal but not required.
Physical Demands
- Ability to perform the essential functions of the role with or without reasonable accommodation.
- Prolonged periods of sitting and working on a computer.
- Occasional standing, walking and movement within an office environment.
- May occasionally lift or move items up to ten pounds.
- Ability to travel as needed.
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Shutts & Bowen is an Equal Opportunity Employer.
Key skills/competency
- Recruiting Procedures
- Time Management
- Organizational Skills
- Communication Skills
- Prioritization
- Attention to Detail
- Client Services
- Microsoft Office Suite
- Applicant Tracking Systems (ATS)
- Law Firm Recruiting
Skills & topics
- Attorney Recruiting Coordinator
- Recruiting
- Talent Acquisition
- Law Firm
- Hiring
- Candidate Management
- ATS
- Microsoft Office
- Coordination
- Legal Staffing
How to get hired
- Tailor your resume: Highlight your recruiting experience in law firms or professional services, emphasizing skills like ATS management and candidate coordination.
- Craft a compelling cover letter: Express your understanding of attorney recruitment needs and showcase your organizational and communication abilities, referencing Shutts & Bowen specifically.
- Prepare for behavioral questions: Be ready to discuss your experience with time management, prioritization, handling confidential information, and building relationships in a fast-paced legal environment.
- Demonstrate technical proficiency: Be prepared to discuss your experience with Microsoft Office Suite and any Applicant Tracking Systems (ATS), particularly viRecruit or similar platforms.
- Showcase your fit: Emphasize your proactive, goal-oriented approach and your ability to work independently and collaboratively, aligning with the firm's culture.
Technical preparation
Master Microsoft Outlook, Word, PowerPoint, and Excel.,Gain experience with Applicant Tracking Systems (ATS).,Familiarize yourself with viRecruit or similar ATS.,Practice using LinkedIn Recruiter effectively.
Behavioral questions
Describe handling confidential candidate information.,How do you prioritize multiple recruiting tasks?,Give an example of building relationships internally.,How do you manage a fast-paced environment?
Prefer to apply the usual way?
Not recommended alone — most applicants never hear back. Email the hiring manager first.
Frequently asked questions
- What are the key responsibilities of an Attorney Recruiting Coordinator at Shutts & Bowen?
- The Attorney Recruiting Coordinator at Shutts & Bowen is responsible for managing various aspects of the attorney recruitment process. This includes coordinating interviews for lateral candidates, supporting law student recruitment initiatives, maintaining the recruiting database, and assisting with recruiting events and the summer associate program. The role requires a high degree of organization, attention to detail, and strong communication skills.
- What qualifications are essential for the Attorney Recruiting Coordinator role at Shutts & Bowen?
- To be considered for the Attorney Recruiting Coordinator position at Shutts & Bowen, candidates typically need a Bachelor's Degree and at least two years of recruiting experience, preferably within a law firm or professional services organization. Proficiency in Microsoft Office Suite and experience with an Applicant Tracking System (ATS) like viRecruit are also crucial.
- How does Shutts & Bowen handle the confidentiality of candidate information?
- Confidentiality is a top priority at Shutts & Bowen. The Attorney Recruiting Coordinator is expected to ensure the integrity of all candidate-related information throughout the recruitment process, utilizing sound judgment and discretion when handling sensitive data.
- What type of work environment can I expect as an Attorney Recruiting Coordinator at Shutts & Bowen?
- You can expect a fast-paced work environment at Shutts & Bowen, typical of a full-service law firm. The role requires the ability to manage multiple projects, prioritize effectively, and adapt to changing priorities while working both independently and collaboratively with colleagues.
- Does Shutts & Bowen offer opportunities for professional development for an Attorney Recruiting Coordinator?
- While the job description doesn't explicitly detail professional development programs, participation in regional law recruiting organizations and the comprehensive support of the summer associate program suggest opportunities for learning and engagement within the legal recruiting field at Shutts & Bowen.
- What is the typical interview process for the Attorney Recruiting Coordinator position at Shutts & Bowen?
- The interview process for the Attorney Recruiting Coordinator role at Shutts & Bowen likely involves initial screening by the recruitment team, followed by interviews with key stakeholders, including senior recruitment members and potentially hiring partners. Be prepared to discuss your recruiting experience, organizational skills, and how you handle confidential information.