Accounts Payable Associate

We’re Scan.com, the digital health scale-up making diagnostics accessible, fast, and transparent. Our technology speeds up diagnoses for timely treatments, improving healthcare outcomes for hundreds of patients each day.

We're doing diagnostics differently, with solutions tailored to both patients and providers, all backed by our technology and world-class customer operations team. Our B2C marketplace simplifies booking a scan, making it as straightforward for patients as booking a hotel. Our B2B platforms provide live scheduling at the point of care and harness AI to ease workflows for physicians, attorneys, and providers.

The Accounts Payable (AP) Associate role will be central to our finance team, supporting our Accounting Manager in delivering trusted and accurate financial statements and reporting.

WHAT YOU WILL BE GETTING INVOLVED IN:

The role will be heavily involved in the month-end close process for multiple entities. This role is ideal for individuals who thrive in fast-paced environments and are passionate about accuracy, process improvement, and financial integrity. The Accounts Payable (AP) Associate will be responsible for managing data entry in Ramp, maintaining AP controls, and supporting the Budget vs. Actual (BvA) analysis.

As we are still a small team, you can expect to get involved in many aspects of the finance function; however, your responsibilities will include:

Ramp Data Entry & Management

• Accurately enter and categorize vendor invoices, receipts, and reimbursements in Ramp

• Ensure complete and accurate data syncing from Ramp to NetSuite

• Timely preparation and processing of payments and expense reports

• Maintain strong vendor relationships and respond to vendors' inquiries

• Maintain vendor records and ensure compliance with internal documentation standards

• Collaborate with internal teams to resolve discrepancies and ensure proper coding

AP Controls & Compliance

• Monitor and enforce AP policies and procedures

• Assist with month-end close activities related to AP

• Reconcile AP accounts and prepare supporting documentation for audits

• Identify and escalate any irregularities or potential risks in AP transactions

Budget vs. Actual (BvA) Analysis Support

• Assist in preparing monthly BvA reports by gathering and validating AP data

• Collaborate with FP&A and department leads to investigate variances

THE TOP 5 THINGS WE WANT YOU TO ACHIEVE IN YOUR FIRST YEAR ARE:

1. Play a pivotal role in a timely month-end close process

2. Ensure adherence to company policies and internal controls related to AP processes

3. Deliver accurate, timely, and compliant financial statements for multiple entities, with no significant errors

4. Ensure the balance sheet reconciliation process is in place and completed each month

5. Clear communication of month-on-month, quarter-on-quarter, and year-on-year variances in financial statements

WHAT YOU MIGHT BRING TO THE TABLE:

You don't need to tick all the boxes to apply for this role. Whether it's your first or fifth role, we believe everyone can add value, learn, and grow.

However, these might be some of the ways you are currently adding value:

• A solid accounting background, with experience in journals, accruals, prepayments, and balance sheet reconciliations

• A good understanding of accounting principles is required to ensure accurate and compliant financial reporting

• Comfortable with tight month-end close deadlines and the ability to deliver against deadlines

• Experience in dealing with external auditors

• NetSuite and Ramp experience is ideal

• Advanced proficiency with Excel for financial analysis

• Strong attention to detail and organizational skills

• Strong written and verbal skills to present financial insights clearly, with the ability to work cross-functionally to support business decisions

HOW WE WILL INTERVIEW YOU:

We keep our interview process concise and efficient, and we’re a nimble team that can move forward quickly. Here are the stages you can expect, but we might switch up the order of each step depending on team availability:

1. Introductory call/interview with our Senior Talent Partner. The call will be made via telephone and is expected to last approximately 30 minutes.

2. If there is an initial fit for all, we will invite you to a 45-minute video call with the Accounting Controller. This more structured interview will deep-dive into the role and technical needs.

3. We will then invite you to a 45-minute video call with the hiring manager. This more structured interview will deep-dive into the role and technical needs.

4. Offer!

BENEFITS:

We go beyond the basics with our comprehensive benefits package. Here’s what you can
expect from us:

• Salary range of $60,000-$70,000

• 401k

• Healthcare, Vision, and Dental

• All the equipment needed for you to do your role effectively

• Flexible working

• Remote or hybrid working options

• Personal Development budgets

• 18 days PTO plus public holidays

• 10 paid sick days

• Inclusive policies designed by our team, for our team

Diversity at SCAN.COM

Scan.com is committed to eliminating discrimination and encouraging diversity within our team.

We strive to provide equality and fairness for all job applicants and employees, and never discriminate on the basis of gender, marital status, age, race, ethnicity, religion, or physical differences.

We are opposed to all forms of unlawful treatment and discrimination.

Our ambition is for our team and its Board to be representative of the diversity in society, and for every employee to feel respected and able to bring their best selves to work.