Executive Administrative Assistant

About Sabre Industries

At Sabre Industries, we engineer structures America can count on. We reliably build a better world together; one customer, one team, and one community at a time. Our teams live out the organization’s core values of integrity, commitment, innovation, and connection. That’s how we continuously exceed our high standards of enterprise excellence—by creating a space for our engaged employees to thrive. With consistent hiring opportunities nationwide and countless career levels, chances are the next big step on your career path starts here. We work with our employees to create customized career paths and development in all facets of the organization. People will always be our greatest asset and we place emphasis on enhancing the lives of our employees.

Scope Of Responsibility

Reporting directly to the Chief Executive Officer, the Executive Assistant will serve as a strategic partner and trusted right hand to the CEO and executive leadership team. This role extends far beyond traditional administrative support and requires a highly organized, proactive professional capable of managing executive priorities, driving strategic initiatives, and facilitating cross-functional alignment across the organization. The ideal candidate will possess strong business acumen, advanced proficiency in Microsoft Excel and PowerPoint, exceptional communication skills, and the ability to operate with discretion in a fast-paced executive environment. This position plays a critical role in optimizing executive effectiveness through calendar and priority management, preparation and review of reports and presentations, coordination of leadership initiatives, and execution of high-level meetings and projects.

Essential Duties

• Serve as a strategic partner and trusted advisor to the CEO and executive leadership team.
• Manage and optimize the CEO’s schedule, priorities, and daily workflow to ensure strategic use of time and focus.
• Coordinate and drive execution of CEO-led initiatives, special projects, and company-wide priorities.
• Prepare, review, and analyze reports, presentations, dashboards, and executive-level materials using Excel and PowerPoint.
• Facilitate executive meetings by coordinating agendas, preparing materials, capturing action items, and ensuring follow-through on deliverables.
• Serve as a liaison between executive leadership, department leaders, external partners, and key stakeholders to streamline communication and alignment.
• Assist with strategic planning activities, leadership offsites, and company-wide events.
• Track organizational priorities and proactively identify opportunities to improve processes, communication, and operational efficiency.
• Handle highly confidential information with professionalism, discretion, and sound judgment.
• Build and maintain strong relationships across all levels of the organization.
• Support executive decision-making by organizing and synthesizing information into concise, actionable insights.
• Perform additional duties and special projects as assigned.

Position Requirements

• Education: Bachelor’s degree in business administration, communications, finance, or related field preferred, or equivalent combination of experience and training.
• Experience: 5+ years of experience supporting C-level executives, preferably in a fast-paced corporate environment.
• Experience managing complex executive calendars, priorities, and cross-functional initiatives.
• Proven ability to handle sensitive and confidential information with professionalism and discretion.
• Experience preparing executive presentations, reports, and business communications for senior leadership.
• Demonstrated ability to coordinate multiple projects and priorities simultaneously with minimal supervision.

Skills & Abilities

• Advanced proficiency in Microsoft Excel and PowerPoint, including data analysis, reporting, presentation development, and executive summaries.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent verbal and written communication skills with the ability to interact effectively at all levels of the organization.
• Highly proactive and self-directed with strong problem-solving and critical-thinking abilities.
• Ability to anticipate executive needs, prioritize competing demands, and adapt quickly in a fast-paced environment.
• Strong executive presence and professionalism with the ability to represent leadership effectively.
• Ability to manage multiple deadlines and shifting priorities while maintaining accuracy and composure.
• Demonstrated ability to maintain confidentiality and exercise sound judgment in all interactions.
• Proficient in Microsoft Office applications and capable of learning new systems and tools quickly.

Physical Requirements

• Ability to sit at a desk and use a computer for extended periods
• Ability to communicate clearly, both verbally and in writing
• Manual dexterity for typing, filing, and handling office equipment
• Ability to lift and carry light office materials (e.g., up to 20 lbs)
• Ability to attend meetings and collaborate with colleagues in person or virtually

Benefits

At Sabre Industries, we invest in your future with a competitive benefits program. As a full-time employee, you are eligible for:

• Medical, Dental & Vision coverage
• 401(k) with Company Match
• Continuing Education & Tuition Reimbursement
• Life and Disability Coverage
• Paid Time Off & Paid Holidays
• Health and Wellness Resources
• Employee Discounts

Sabre Industries is an Equal Opportunity Employer: M/F/Vets/Disabled/Sexual Orientation/Gender Identity

Key skills/competency

Executive Administrative Assistant to CEO, C-level Executive Support, Calendar Management, Project Coordination, Executive Presentations, Confidentiality, Microsoft Excel, Microsoft PowerPoint, Communication Skills, Problem-Solving.