Sr. Executive Assistant
Renaissance Personnel Group · Greater Phoenix Area
- On site
- Full-time
- $97,500 / year
- Greater Phoenix Area
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Job highlights
- Provide high-level executive support in Scottsdale.
- Manage complex calendars and priorities effectively.
- Coordinate projects and communications for executive.
- Handle travel and event logistics meticulously.
- Requires strong business judgment and discretion.
About the role
Sr. Executive Assistant
An established and growing organization is seeking a polished, resourceful Sr. Executive Assistant to provide high-level support to a senior executive. This role goes far beyond traditional administrative support and requires someone who can serve as a strategic liaison, manage competing priorities, and help drive key initiatives forward.
The ideal candidate is proactive, highly organized, and confident working with executive leadership, board members, investors, clients, and other external stakeholders. Success in this position requires strong business judgment, exceptional communication skills, and the ability to anticipate needs before they arise.
Key Responsibilities
Executive Support & Strategic Coordination
- Act as a key partner to the executive, helping manage daily priorities and long-term objectives
- Monitor ongoing projects, commitments, and action items to ensure timely completion
- Coordinate follow-up activities with clients, business partners, and internal stakeholders
- Maintain accurate records of executive interactions and relationship management activities
- Support execution of business initiatives through organization, communication, and accountability
Calendar & Priority Management
- Own and manage a complex executive calendar
- Evaluate meeting requests and align scheduling with organizational priorities
- Protect executive bandwidth by ensuring time is focused on the highest-impact activities
- Prepare briefing materials and relevant background information in advance of meetings
- Anticipate scheduling conflicts and proactively identify solutions
Executive Communications
- Manage incoming communications and determine appropriate responses or escalation paths
- Draft correspondence, prepare summaries, and provide concise updates on important matters
- Ensure information is communicated effectively between the executive and key stakeholders
- Maintain professionalism and confidentiality in all interactions
Travel & Event Coordination
- Arrange domestic and international travel, accommodations, and transportation
- Develop detailed travel schedules and supporting materials
- Coordinate logistics for executive meetings and special events
- Resolve travel or scheduling issues quickly and efficiently when they arise
Qualifications
- Significant experience supporting a senior executive, business owner, or C-suite leader
- Demonstrated ability to operate independently and make sound decisions
- Strong business awareness and executive-level professionalism
- Experience managing follow-up activities, relationship tracking, or CRM systems
- Outstanding organizational, planning, and prioritization skills
- Ability to adapt quickly in a fast-paced environment with shifting priorities
- Strong written and verbal communication skills
- High emotional intelligence with the ability to build credibility across all levels of an organization
- Comfortable balancing structure with flexibility as business needs evolve
Personal Characteristics
- Maintains the highest level of confidentiality and discretion
- Naturally proactive and solutions-oriented
- Composed and effective under pressure
- Strong intuition regarding people, priorities, and business relationships
- Reliable, responsive, and accountable
- Takes ownership and follows through on commitments
This position is fully on-site in Scottsdale, Arizona and offers the opportunity to work closely with a dynamic executive in a highly visible role. Compensation: $85,000–$110,000 DOE plus comprehensive benefits package.
Key skills/competency
- Executive Support
- Calendar Management
- Communication Skills
- Confidentiality
- Organizational Skills
- Problem-Solving
- Relationship Management
- Proactive
- Business Acumen
- Emotional Intelligence
Skills & topics
- Executive Assistant
- Senior Executive Assistant
- Administrative Support
- Calendar Management
- Travel Coordination
- Executive Support
- Office Management
- Confidentiality
- Scottsdale Jobs
- Executive Liaison
How to get hired
- Tailor your resume: Highlight extensive executive support, organizational skills, and confidentiality.
- Showcase business acumen: Emphasize your ability to manage priorities and support initiatives.
- Demonstrate proactivity: Provide examples of anticipating needs and solving problems.
- Prepare for interviews: Be ready to discuss handling sensitive information and executive-level interactions.
- Research Renaissance Personnel Group: Understand their culture and values to align your application.
Technical preparation
Master calendar and scheduling software.,Familiarize with CRM systems if applicable.,Practice drafting professional correspondence.,Review travel booking platforms.
Behavioral questions
Describe a time you anticipated an executive's need.,How do you maintain confidentiality in sensitive situations?,Explain how you prioritize competing demands.,Share an example of proactive problem-solving.
Prefer to apply the usual way?
Heads up — most applicants to a cold posting never hear back. Get paid remotely in the meantime.
Frequently asked questions
- What are the primary responsibilities of a Sr. Executive Assistant at Renaissance Personnel Group?
- The Sr. Executive Assistant at Renaissance Personnel Group will provide high-level support to a senior executive, managing calendars, communications, projects, travel, and events. This role involves acting as a strategic liaison and requiring strong business judgment and discretion.
- What qualifications are essential for the Sr. Executive Assistant role in Scottsdale?
- Key qualifications include significant experience supporting senior executives or C-suite leaders, exceptional organizational and communication skills, strong business awareness, and the ability to operate independently and maintain confidentiality. High emotional intelligence is also crucial.
- Is this a remote or on-site position at Renaissance Personnel Group?
- This Sr. Executive Assistant position is fully on-site in Scottsdale, Arizona. It offers the opportunity to work closely with a dynamic executive in a highly visible role.
- What is the expected salary range for the Sr. Executive Assistant job?
- The compensation for the Sr. Executive Assistant role is between $85,000 and $110,000 annually, depending on experience (DOE), plus a comprehensive benefits package.
- How does Renaissance Personnel Group value confidentiality for its Executive Assistants?
- Confidentiality and discretion are paramount for this role. The job description emphasizes that candidates must maintain the highest level of confidentiality and awareness of people, priorities, and business relationships.
- What kind of executive will the Sr. Executive Assistant be supporting?
- The Sr. Executive Assistant will be supporting a senior executive within an established and growing organization. The role is highly visible and involves close collaboration with the executive.
- Does Renaissance Personnel Group offer opportunities for career growth in this Sr. Executive Assistant role?
- While the description focuses on the immediate responsibilities, supporting a senior executive in a dynamic role within a growing organization can offer significant exposure and opportunities to develop advanced skills, potentially leading to further career advancement.