Executive Assistant
Maven Recruiting Group · San Francisco, CA
- On site
- Full-time
- $160,000 / year
- San Francisco, CA
Job highlights
- Support a first-time founder in a hypergrowth startup.
- Manage complex calendar and inbox autonomously.
- Act as a strategic thought partner and liaison.
- Coordinate domestic and international travel arrangements.
- Leverage technology for workflow optimization and efficiency.
About the role
Executive Assistant to Founder
Location: San Francisco, CA | Onsite 4–5 Days/Week
Compensation: $140,000–$160,000+ DOE + Exceptional Benefits
Industry: Hypergrowth Technology Startup
Are you energized by building alongside a founder during a pivotal stage of growth? Do you thrive in fast-paced environments where priorities shift quickly, communication is constant, and no two days look the same?
A rapidly scaling technology company is seeking a highly capable Executive Assistant to serve as a trusted partner to its first-time Founder. This is an opportunity to step into a visible role at the center of a high-growth organization, working closely with a visionary leader as the company continues to scale.
The ideal candidate is proactive, tech-savvy, exceptionally organized, and understands how to operate as a true extension of an executive. This person is comfortable navigating ambiguity, anticipating needs before they arise, and helping bring structure to a dynamic environment.
Day-to-Day
- Provide dedicated support to the Founder, managing a complex and ever-evolving calendar, scheduling priorities, and strategic time management.
- Own inbox management, helping prioritize communications, draft responses, track action items, and ensure timely follow-through.
- Serve as a strategic thought partner by helping organize priorities, prepare for meetings, and drive accountability across key initiatives.
- Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes.
- Prepare meeting materials, agendas, presentations, and briefing documents to keep the Founder informed and prepared.
- Act as a liaison between the Founder and internal/external stakeholders, maintaining professionalism, discretion, and strong communication.
- Track projects, deadlines, and follow-up items across multiple workstreams, ensuring nothing falls through the cracks.
- Leverage technology, productivity tools, and AI-driven resources to streamline workflows and increase efficiency.
- Help establish and improve operational processes as the company continues to grow and evolve.
The Ideal Candidate
- Experience supporting a Founder, CEO, or senior executive within a startup or high-growth environment.
- Proven ability to partner with first-time founders and navigate rapidly changing priorities.
- Strong inbox and calendar management experience with exceptional attention to detail.
- Comfortable operating with autonomy and making thoughtful decisions in a fast-moving environment.
- Highly organized with outstanding project management and follow-through skills.
- Tech-savvy and quick to adopt new tools, systems, and technologies.
- Strong written and verbal communication skills.
- Naturally proactive with a solutions-oriented mindset and a genuine sense of ownership.
- Thrives in startup environments where flexibility, resourcefulness, and adaptability are highly valued.
Key skills/competency
- Executive Assistant
- Founder Support
- Calendar Management
- Inbox Management
- Travel Coordination
- Project Management
- Startup Environment
- Tech Savvy
- Communication Skills
- Organizational Skills
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.
Skills & topics
- Executive Assistant
- Founder Support
- Calendar Management
- Inbox Management
- Travel Coordination
- Project Management
- Startup
- Tech
- San Francisco
- High-Growth
How to get hired
- Tailor your resume: Highlight founder support, startup experience, and tech-savviness. Quantify achievements in calendar and inbox management.
- Craft a compelling cover letter: Express your understanding of fast-paced environments and proactive support style.
- Prepare for behavioral questions: Be ready to share examples of managing ambiguity and anticipating needs.
- Showcase tech proficiency: Demonstrate your ability to quickly learn and leverage new tools and AI.
- Research Maven Recruiting Group: Understand their values and recruitment process for tech startups.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the primary responsibilities of the Executive Assistant to Founder role at Maven Recruiting Group?
- The Executive Assistant to Founder will provide dedicated support to the company's first-time founder, managing complex calendars, inbox prioritization, travel arrangements, meeting preparation, and acting as a key liaison. This role also involves strategic partnership in organizing priorities and driving accountability, leveraging technology for efficiency, and helping establish operational processes within a hypergrowth tech startup.
- What is the ideal candidate profile for the Executive Assistant to Founder position in San Francisco?
- The ideal candidate is tech-savvy, exceptionally organized, proactive, and has prior experience supporting a Founder, CEO, or senior executive in a startup or high-growth environment. They should be comfortable navigating ambiguity, making autonomous decisions, possess strong project management and communication skills, and thrive in dynamic, fast-paced settings.
- What compensation and benefits can I expect as an Executive Assistant to Founder at this San Francisco-based company?
- The compensation for this role ranges from $140,000 to $160,000+ depending on experience (DOE), in addition to exceptional benefits. The specific benefits package is not detailed but is described as 'Exceptional', suggesting comprehensive coverage.
- How does Maven Recruiting Group handle applications for roles in San Francisco, particularly regarding the Fair Chance Ordinance?
- Maven Recruiting Group adheres to the San Francisco Fair Chance Ordinance, meaning qualified applicants with arrest and conviction records will be considered for employment. They also participate in E-Verify to confirm work authorization in the U.S.
- What is the work arrangement for the Executive Assistant to Founder role, and what are the expectations for onsite presence?
- This is an onsite position located in San Francisco, CA, requiring the Executive Assistant to be present in the office 4–5 days per week. The role is not remote.
- What kind of technology and AI tools is the Executive Assistant expected to leverage in this role?
- The Executive Assistant is expected to be tech-savvy and leverage various productivity tools and AI-driven resources to streamline workflows and enhance efficiency. This includes adopting new systems and technologies as the company evolves.
- How important is it to have experience supporting a 'first-time founder' for this Executive Assistant role?
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