Administrative Coordinator
Massachusetts General Hospital · Boston, MA
- On site
- Full-time
- $65,000 / year
- Boston, MA
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Administrative Coordinator
Massachusetts General Hospital · Boston, MA
Riley Chen
Hiring Manager · h•••••@massgeneralbrigham.wd1.myworkdayjobs.com
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Subject: Interested in the Administrative Coordinator role at Massachusetts General Hospital
Hi Riley — I came across the Administrative Coordinator opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and Massachusetts General Hospital stood out because…
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Not recommended alone — most applicants never hear back.
Job highlights
- Provide high-level administrative support to leadership.
- Manage departmental facilities and office space effectively.
- Coordinate and monitor departmental programs and projects.
- Act as a key point of contact for stakeholders.
- Streamline administrative processes for efficiency.
About the role
About Mass General Brigham
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.Job Summary
Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions. Manages administrative tasks, manages departmental space and facilities, coordinates projects and programs, and serves as a point of contact for internal and external stakeholders.Essential Functions
- Provide high-level administrative support to individuals who may include senior-level management, clinical leadership, executives, or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Manages all aspects of departmental facilities and office space, including but not limited to: ordering equipment, software, and furniture, coordinating space moves/relocations, collaborating with hospital-based teams to respond to urgent facilities matters, and troubleshooting facilities issues as they arise.
- Assist in the planning, execution, and monitoring of departmental programs, ensuring that timelines and deliverables are met.
- Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
- Organize and maintain files, records, and documents in both physical and electronic formats.
- Identify opportunities for streamlining administrative processes and implement effective solutions.
- Assist in the planning and execution of meetings, conferences.
- Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.
Key skills/competency
Administrative Support, Facilities Management, Project Coordination, Stakeholder Communication, Record Keeping, Process Improvement, Event Planning, Expense Tracking, Budget Adherence, Office Productivity Software.Skills & topics
- Administrative Coordinator
- Administrative Support
- Facilities Management
- Project Coordination
- Massachusetts General Hospital
- Mass General Brigham
- Healthcare Administration
- Office Management
- Executive Assistant
- Calendar Management
- Microsoft Office Suite
- Gantt Charts
- Budgeting
- Vendor Management
- Scheduling
- Hybrid Work
How to get hired
- Tailor your resume: Highlight your 3-5 years of administrative support and 2-3 years of leadership support experience.
- Showcase your skills: Emphasize proficiency in office software, strong communication, and organizational abilities.
- Demonstrate adaptability: Highlight your problem-solving skills and ability to thrive in a dynamic environment.
- Prepare for interviews: Be ready to discuss how you handle confidential information and manage multiple priorities.
- Understand the culture: Research Mass General Brigham's mission and values to align your application.
Technical preparation
Master office productivity software suites.,Practice virtual meeting and calendar tools.,Familiarize with expense reporting systems.,Review record-keeping and file management.
Behavioral questions
How do you prioritize competing tasks?,Describe handling confidential information appropriately.,How do you adapt to changing priorities?,Share an example of problem-solving independently.
Prefer to apply the usual way?
Not recommended alone — most applicants never hear back. Email the hiring manager first.
Frequently asked questions
- What is the work arrangement for the Administrative Coordinator role at Massachusetts General Hospital?
- The Administrative Coordinator role at Massachusetts General Hospital offers a hybrid work arrangement, allowing for a blend of on-site and remote work. Specific details about the schedule will be determined as part of the hiring process.
- What are the key responsibilities of an Administrative Coordinator at Mass General Brigham?
- The Administrative Coordinator provides comprehensive administrative support, including managing calendars, scheduling meetings, coordinating travel, overseeing departmental facilities and office space, assisting with program coordination, acting as a point of contact for stakeholders, organizing records, and processing expenses.
- What qualifications are needed for the Administrative Coordinator position?
- A High School Diploma or equivalent is required, with an associate's degree in a related field preferred. Candidates need 3-5 years of administrative support experience and 2-3 years of leadership-level support experience. Proficiency in office productivity software and strong communication and organizational skills are essential.
- Does Massachusetts General Hospital sponsor employment visas for the Administrative Coordinator role?
- No, this position does not support sponsorships for employment visa status, such as H-1B or OPT. The role is open to U.S.-based candidates only, and international remote work is not supported.
- What is the pay range for the Administrative Coordinator position?
- The hourly pay range for the Administrative Coordinator position at Massachusetts General Brigham is $20.84 to $29.79. The final offer will be based on various factors including skills, experience, education, and other qualifications.
- How can I tailor my resume for the Administrative Coordinator job at Massachusetts General Hospital?
- To tailor your resume for the Administrative Coordinator role, emphasize your 3-5 years of administrative support experience and 2-3 years of leadership support experience. Highlight your proficiency with office productivity software and your strong organizational and communication skills. Quantify achievements where possible, such as streamlining processes or managing projects.
- What is the company culture like at Mass General Brigham?
- Mass General Brigham is a not-for-profit healthcare organization focused on patient care, research, teaching, and community service. They value high-performing teams and believe in recognizing and rewarding the unique value each team member brings. They strive to provide exceptional care and foster groundbreaking medical discoveries.