Scheduling Coordinator

About Magna Legal Services

Magna Legal Services provides end-to-end legal support services to law firms, corporations, and governmental agencies throughout the nation. As an end-to-end service provider, we can provide strategic advantages to our clients by offering legal support services at every stage of their legal proceedings.

Job Summary: Scheduling Coordinator

Magna Legal Services is seeking a reliable, detail-oriented, and highly organized Scheduling Coordinator to join our dynamic legal support services team. The ideal candidate will have strong administrative skills and a keen ability to manage multiple tasks in a fast-paced environment. As a Scheduling Coordinator, you will be the first point of contact for clients and responsible for coordinating legal proceedings and providing administrative support. This includes answering phone calls, emails, maintaining accurate records, and handling various client-focused tasks.

Scheduling Management

• Manage and maintain the scheduling of court reporters, legal videographers, and interpreting services for clients and attorneys.
• Ensure all scheduling is accurately reflected in the company’s calendar system.
• Keep detailed records of client interactions and scheduling updates in the company database.
• Resolve any scheduling conflicts, ensuring that timelines and team protocols are adhered to.

Administrative Support

• Handle incoming and outgoing communications (phone calls, emails) in a professional and timely manner.
• Assist with data entry tasks, including client information, case updates, and meeting details.
• Always maintain confidentiality and professionalism of sensitive client and legal information.

Qualifications

• Strong organizational, problem-solving and time-management skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Ability to maintain flexibility and adaptability to changing priorities and protocols.
• Attention to detail and the ability to handle multiple tasks simultaneously.
• Ability to work independently and as part of a team.
• High school diploma or equivalent (required).
• 1-2 years of administrative or office experience, ideally in a legal or client-facing setting.
• Proficiency in Microsoft Office is preferred.

Compensation

The compensation for this role is USD $50,000 - $55,000 per year. An employee’s pay position within this range will be based on various factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The listed range is one component of the total compensation package.

Key skills/competency

• Scheduling Coordination
• Client Communication
• Administrative Support
• Data Entry
• Record Keeping
• Conflict Resolution
• Organizational Skills
• Time Management
• Microsoft Office
• Confidentiality