Executive Assistant - Growth
Legora · Stockholm HQ
- On site
- Fulltime
- Stockholm HQ
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Subject: Interested in the Executive Assistant - Growth role at Legora
Hi Casey — I came across the Executive Assistant - Growth opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and Legora stood out because…
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About the role
About Us
Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.
Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes.
1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview.
We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law.
Joining Legora means three things.
We lean in: ownership over titles, outcomes over intentions.
We fight for excellence: high standards, direct, ego-free feedback.
We grow together: as a team and with our customers.
Mission before ego. Everyone contributes. No one coasts.
If you’re driven by impact, pace, and raising the bar. This is the place.
The role
We’re looking for an exceptional Executive Assistant to partner with our senior leadership.
This is not a traditional support role. You’ll manage calendars, travel and logistics, but you’ll also go beyond that: shaping how the company shares information, stays aligned, and operates day-to-day. You will help build and scale Legora as a company and set the operating model. Working closely with the Chief of Staff in the EMEA team, you’ll play a key role in enhancing operational efficiency and supporting the strategic direction of the region. From planning key internal moments to improving workflows, you’ll bring structure to complexity and free up time where it matters most.
This is a foundational role with broad exposure across the organisation, board and beyond. If you’re proactive, love details, and thrive in high-velocity environments - we’d love to meet you.
What you will be doing:
Own calendar, travel logistics and email for our VP of Revenue and VP of Strategic Accounts - not just managing their time, but designing it to reflect shifting priorities and strategic focus.
Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up.
Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.
Triage inbound requests, protect focus time and help communication flow smoothly across the team.
Partnering closely with leadership to flag blockers, support decision-making and help the company stay one step ahead.
Provide operational support to keep projects, initiatives and team collaboration on track.
Help strengthen collaboration and coordination between the Strategic Accounts and broader EMEA teams, ensuring alignment on priorities and execution.
Act as a central point of coordination across the company, collaborating closely with teams including Operations, Product, Sales and Legal.
Take initiative to improve the way the team operates - spotting friction points and building better systems.
What you bring
5+ years experience in roles like Executive Assistant, Team Coordinator or Business Operations - ideally in a high-growth or international environment.
A proactive, problem-solving mindset - you act before issues arise and take full ownership.
Deep attention to detail and a love of structure - you make things faster, smoother, clearer.
Strong communication skills - fluent in English, confident in handling sensitive or high-stakes communication.
High discretion and maturity - you know how to navigate different stakeholders and build trust.
Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.
A genuine desire to support others and make the team better - you take pride in the work behind the scenes.
What makes this role special
You won’t simply be executing tasks on behalf of others; you’ll play an active role in designing better ways of working across the company. The position comes with high exposure, giving you the chance to work closely with our senior leadership team and build relationships across the company. As Legora continues to scale, this role offers the opportunity to play a meaningful part in that journey while creating pathways for your own growth and development. And as Legora grows, so will this role, providing you with opportunities to shape your own career path - whether that leads toward business operations, people-focused tracks, or team leadership.
Legora is an Equal Opportunity Employer
At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.