Operations Assistant

Operations Assistant (Office + Shop Support)

Kelso Industries is seeking an Operations Assistant to support administrative and operational functions. This role involves office coordination, record maintenance, and assisting with inventory and material management, as well as hands-on shop support. We are looking for a highly organized individual to contribute to overall operational efficiency.

Essential Duties And Responsibilities

Administrative & Office Support

• Perform day-to-day administrative tasks including data entry, filing, and document management.
• Respond to incoming calls and customer requests.
• Maintain organized records related to inventory, orders, and operational processes.
• Assist with scheduling, communications, and coordination between departments.
• Prepare reports, spreadsheets, and internal documentation as needed.
• Support purchasing activities, including creating and tracking purchase orders.

Inventory & Materials Management

• Monitor inventory levels and maintain accurate tracking systems.
• Assist with receiving, labeling, and organizing incoming materials.
• Coordinate with suppliers and vendors regarding orders and deliveries.
• Ensure timely ordering of materials, supplies, and equipment based on operational needs.
• Conduct periodic inventory counts and reconcile discrepancies.

Shop & Operational Support

• Provide support to shop personnel by staging materials and preparing work areas.
• Assist in maintaining cleanliness, organization, and safety within the shop.
• Safely operate equipment such as a forklift to move materials.
• Support workflow efficiency by ensuring materials are readily accessible and properly tracked.

Qualifications

Education & Experience

• High school diploma or equivalent required.
• 1–3 years of experience in an administrative, operations, or warehouse support role preferred.

Skills & Competencies

• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities.
• Basic proficiency in Microsoft Office (Excel, Word, Outlook) or similar systems.
• Effective communication and teamwork skills.
• Self-motivated with a proactive problem-solving mindset.

Additional Requirements

• Forklift certification preferred.
• Willingness to work in both office and shop environments.
• Basic understanding of inventory or materials management is a plus.
• Experience in customer service preferred.

Physical Demands & Work Environment

• Ability to lift and move heavy materials or parts.
• Comfortable standing or working in a shop environment periodically.
• Occasional exposure to dust, noise, and varying temperatures in the shop.
• Operation of equipment such as forklifts in a safe and responsible manner.

Why Join Kelso Industries?

Kelso Industries offers growth opportunities, a supportive company culture, the chance to make a significant impact, and competitive compensation and benefits. We are committed to creating an inclusive environment for all employees and celebrate diversity.

Key skills/competency

• Operations Assistant
• Administrative Support
• Inventory Management
• Material Handling
• Shop Support
• Record Keeping
• Microsoft Office
• Forklift Operation
• Organizational Skills
• Teamwork