Operations Assistant

Operations Assistant Kelso Building Services

Kelso Building Services is seeking an organized and motivated Operations Assistant to support both administrative and operational functions. Join a company that values integrity, innovation, and customer satisfaction, offering a dynamic and rewarding environment for career growth.

Responsibilities

The Operations Assistant will be responsible for a variety of tasks including:

• Performing day-to-day administrative duties such as data entry, filing, and document management.
• Responding to incoming calls and customer requests.
• Maintaining organized records for inventory, orders, and operational processes.
• Assisting with scheduling, inter-departmental communications, and coordination.
• Preparing reports, spreadsheets, and internal documentation.
• Supporting purchasing activities by creating and tracking purchase orders.
• Monitoring inventory levels and maintaining accurate tracking systems.
• Receiving, labeling, and organizing incoming materials.
• Coordinating with suppliers and vendors on orders and deliveries.
• Ensuring timely ordering of materials, supplies, and equipment.
• Conducting periodic inventory counts and reconciling discrepancies.
• Supporting shop personnel by staging materials and preparing work areas.
• Assisting in maintaining shop cleanliness, organization, and safety.
• Operating equipment such as a forklift to move materials.
• Ensuring materials are accessible and properly tracked to support workflow efficiency.

Qualifications

• High school diploma or equivalent required.
• 1-3 years of experience in an administrative, operations, or warehouse support role preferred.
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities.
• Basic proficiency in Microsoft Office (Excel, Word, Outlook) or similar systems.
• Effective communication and teamwork skills.
• Self-motivated with a proactive problem-solving mindset.
• Forklift certification preferred.
• Willingness to work in both office and shop environments.
• Basic understanding of inventory or materials management is a plus.
• Experience in customer service preferred.

Physical Demands & Work Environment

• Ability to lift and move heavy materials or parts.
• Comfortable standing or working in a shop environment periodically.
• Occasional exposure to dust, noise, and varying temperatures in the shop.
• Operation of equipment such as forklifts in a safe and responsible manner.

Work Schedule

Full-time position, typically Monday–Friday. Occasional overtime may be required.

Key skills/competency

• Operations Assistant
• Administrative Support
• Inventory Management
• Material Handling
• Shop Support
• Microsoft Office
• Organizational Skills
• Time Management
• Forklift Operation
• Customer Service