Office Administrator

KAYAK, part of Booking Holdings (NASDAQ: BKNG), is a leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car and vacation package. We’re also transforming business travel with a new corporate travel solution, KAYAK for Business.

As an employee of KAYAK, you will be part of a travel company that operates a portfolio of global metasearch brands including momondo, Cheapflights and HotelsCombined, among others. From start-up to industry leader, innovation is in our DNA and every employee has an opportunity to make their mark. Our focus is on building the best travel search engine to make it easier for everyone to experience the world.

KAYAK is seeking an Office Administrator for our Kaunas office to create exceptional in‑office experiences that help teams connect and collaborate. As a member of the Global Workplace Experience team, you will drive daily operations, first impressions for new hires, and engaging on‑site events, shaping the small moments that boost engagement and productivity. If you love a fast-paced environment and running smooth, welcoming workplace environments and making a meaningful impact on people's experience, this role is for you.

This role will be required to work from our Kaunas office 5 days per week with occasional work in our Vilnius space.

In this role, you will:

• Run daily office operations: perform walkthroughs, supervise shared spaces, and manage furniture, equipment upkeep, and cleanliness.

• Create a positive, inclusive workplace: greet employees, visitors, candidates, and vendors; build relationships to understand needs and improve experience.

• Manage supplies & vendors: coordinate purchasing, inventory, vendor communication, and invoice processing.

• Coordinate food & beverage needs: set up and manage snacks, beverages, and lunches.

• Support office maintenance and tech: work with the landlord and on‑site IT for AV, repairs, and tech requests.

• Handle incoming office requests from employees and track resolutions.

• Maintain office documentation and support global Workplace Experience initiatives with reporting and ad‑hoc projects.

• Oversee and handle Safety & Fire, and manage policies, medical journals, etc.

• Welcome and onboard new hires (office tours, desk set up etc)

• Drive local communication on Slack, intranet and info screens

• Partner with the Social Committee to plan and run micro‑events, happy hours, and onsite activities from setup to teardown.

Please apply if you have:

• A proactive, highly organized approach and the ability to manage multiple tasks and priorities.

• A people‑first mindset with strong interpersonal skills; friendly, professional, and service‑oriented.

• Office or operations experience in a fast‑paced environment is helpful but not required.

• Strong verbal and written communication and time‑management skills.

• Availability to work primarily onsite at the Kaunas office, with occasional work in Vilnius.

• Comfort using Google Workspace and Slack; experience with Canva or AI tools are a plus.

• Experience coordinating events, catering, and vendor relationships (any level).

• Category B driving licence.

• Fluency in both Lithuanian and English (C1 level), with excellent verbal and written skills.

Benefits

• Work from (almost) anywhere for up to 5 days per year

• Funds for your career growth

• Access to thousands of on-demand e-learnings

• Generous additional Health Insurance

• Flexible sick time off

• Additional financial support for your sick leave

• Additional day off on your birthday

• Company-wide vacation week once a year (winter holidays)

• Additional financial support during parental leave

• Free lunch twice a week and daily snacks at the office

• Free yoga twice a week

• Paid volunteering time

• No meeting Fridays

• Office and team events such as summer camp, KAYAK birthday, winter party and more!

• Company-paid therapy sessions through SpringHealth

• Company-paid subscription to HeadSpace

• Internal Communities

Compensation

Depending on experience, the base pay is 2250 - 2450 EUR Gross monthly + a yearly bonus based on performance.

Inclusion

At KAYAK, we want everyone to have the space to grow, share ideas and do great work. That’s why we’re focused on hiring the best talent from all walks of life and experiences, supporting them well and making sure no one feels like they have to fit a mold to belong here.

Need any adjustments for the interview, application or on the job? No problem - just give us a heads-up. We’ve got you.

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