Office Manager
IES Electrical · Tigard, OR
- On site
- Full-time
- $65,000 / year
- Tigard, OR
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Subject: Interested in the Office Manager role at IES Electrical
Hi Jordan — I came across the Office Manager opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and IES Electrical stood out because…
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Job highlights
- Manage construction projects and office operations.
- Handle billing, accounting, and payroll tasks.
- Utilize accounting software and MS Office.
- Requires strong detail and organizational skills.
- Offers competitive pay and excellent benefits.
About the role
Office Manager
IES Commercial, Inc. - DBA IES Electrical is seeking an Office Manager in Tigard, OR.
3 Reasons To Join The IES-Tigard Team
- IES-Tigard has a positive work environment with a supportive management team.
- Gain relevant industry experience in all phases of the commercial and industrial field through multi-project exposure.
- If work culture and safety matter to you, IES-Tigard is your destination.
Job Summary
Provides construction management support through coordination with Project Managers on multiple jobs. Completes project billings utilizing customer billing portals, sub-tier contract compliance reviews, maintaining job files/correspondence, and attaining project insurance certificates. Maintains logs and records for all project contracts, credit card expenses/allocation to projects, and overall office maintenance operations. Manages assigned accounts payable and accounts receivable functions on daily, weekly, and monthly basis. Completes weekly payroll time reconciliations on schedule. Provides administrative and employee liaison support as needed for payroll, accounting, and human resources departments. Utilizes EXCEL and other software including company and customer portal platforms to complete tasks. Works independently with a high degree of accuracy. Completes special projects and other duties as assigned by senior management. Ensures compliance with company policies and procedures.
Qualifications
- Minimum 3 years' recent related administrative and accounting experience.
- Construction accounting experience (AIA, Time & Material billings, change orders).
- Accounts Payable, Accounts Receivable, and Sarbanes Oxley Auditing knowledge.
- Spectrum Accounting software knowledge a plus.
- Proficient Microsoft Office (WORD, EXCEL) and general accounting software skills.
- Strong attention-to-detail and written/verbal communication skills.
- Proficient organizational and time management skills.
- Successfully pass pre-employment (post offer) background check and MVR check.
Company Overview
IES Commercial, Inc. – DBA IES Electrical, a subsidiary of IES Holdings, Inc. (IES), an equal opportunity/affirmative action employer. IES is traded on the NASDAQ under the symbol IESC. IES Commercial, Inc. operates diverse business units across the United States, each focusing on distinct market segments and geographies, with some business units operating nationally. Safety is Priority One – and our record shows it.
Benefits
Exceptional benefits including 401(k) Retirement Plan with company discretionary match, flexible medical-dental-vision insurance with an option of company-paid medical insurance, short-term/long-term disability insurance, basic life/AD&D insurance, paid holidays, and highly competitive pay in addition to paid time off.
Key skills/competency
- Office Management
- Construction Accounting
- Accounts Payable
- Accounts Receivable
- Project Billing
- Payroll Reconciliation
- Microsoft Excel
- Customer Portals
- Organizational Skills
- Attention to Detail
Skills & topics
- Office Manager
- Administrative Assistant
- Accounting
- Construction
- Billing
- Accounts Payable
- Accounts Receivable
- Payroll
- Microsoft Excel
- Tigard
How to get hired
- Tailor your resume: Highlight administrative, accounting, and construction experience, mentioning Spectrum software if applicable.
- Emphasize key skills: Showcase your proficiency in MS Office, attention to detail, and organizational abilities.
- Prepare for the interview: Be ready to discuss your experience with accounts payable, receivable, and payroll reconciliation.
- Understand the company: Research IES Electrical's commitment to safety and positive work culture.
Technical preparation
Behavioral questions
Frequently asked questions
- What construction accounting experience is required for the Office Manager role at IES Electrical?
- For the Office Manager position at IES Electrical, construction accounting experience is essential. This includes familiarity with AIA billings, Time & Material billings, and handling change orders.
- Does IES Electrical offer remote work for their Office Manager position in Tigard, OR?
- The job description specifies the Office Manager role is located in Tigard, OR, and does not mention remote work options. It's likely an on-site position.
- What are the key software skills needed for the Office Manager job at IES Electrical?
- The Office Manager role at IES Electrical requires proficiency in Microsoft Office, particularly Excel and Word. Knowledge of Spectrum Accounting software is a plus.
- How many years of experience are necessary to be considered for the Office Manager position at IES Electrical?
- Candidates for the Office Manager role at IES Electrical need a minimum of 3 years of recent, related administrative and accounting experience.
- What benefits does IES Electrical offer to its employees for the Office Manager role?
- IES Electrical offers exceptional benefits including a 401(k) with company match, comprehensive medical, dental, and vision insurance, disability insurance, life insurance, paid holidays, and paid time off.