Project Coordinator
Gensler · Dallas, TX
- On site
- Full-time
- $70,000 / year
- Dallas, TX
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Subject: Interested in the Project Coordinator role at Gensler
Hi Taylor — I came across the Project Coordinator opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and Gensler stood out because…
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Job highlights
- Support architectural and design projects operationally.
- Manage project communication, schedules, and documents.
- Coordinate meetings and prepare project reports.
- Requires strong organizational and detail skills.
- Collaborate with design teams and stakeholders.
About the role
Project Coordinator
As a Project Coordinator, you will serve as a key operational partner to project teams, helping support the successful execution of architectural and design projects from proposal through project close-out. This role is responsible for maintaining organization across project communication, scheduling, documentation, deliverables, meetings, and coordination efforts while supporting Design Managers and project teams in a fast-paced, collaborative environment. The ideal candidate is proactive, highly organized, detail-oriented, and adaptable, with the ability to manage multiple priorities while maintaining professionalism, initiative, and strong collaboration skills. If you enjoy bringing structure to complexity and supporting high-performing teams, you will thrive in this role.
What You Will Do
- Assist with project setup, organization, and maintenance of electronic project files and documentation
- Assist with preparing meeting notes, action item tracking, and follow-up communications
- Help maintain project schedules, milestone tracking, and team calendars
- Coordinate internal and external meetings, including scheduling, agendas, room reservations, catering, technology setup, and meeting materials
- Assist with compiling project status reports, staffing updates, and project trackers
- Support management of project documentation, including contracts, proposals, submittals, RFIs, and reports
- Coordinate QA/QC document stamping and final stamping
- Coordinate consultant communications and assist with information distribution
- Identify opportunities to improve workflows, organization, and communication processes
- Support implementation of project standards and operational best practices
- Collaborate positively across studios, disciplines, and support teams
- Maintain professionalism, responsiveness, and strong attention to detail in all interactions
Your Qualifications
- Bachelor’s degree preferred
- 5+ years of coordination, project support, administrative, or operations experience, preferably in architecture, engineering, construction, design, or professional services
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and client service orientation
- Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams
- Strong professional judgement and ability to solve problems effectively
- Highly organized and strong attention to detail
- High level of professionalism, diplomacy, and strong sense of urgency
- Excellent verbal and written business communication skills
- Legal and contract review experience is a plus, but not required
Location
This position is in-person. Successful candidates will be located in the Dallas, Texas area. If you’re open to relocating to the area, please apply! Non-local candidates are welcome. Take a look at U.S. News & World Report’s 2025-2026 study on what it's like living in Dallas, Texas!
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
Key skills/competency
- Project Coordination
- Documentation Management
- Scheduling
- Meeting Coordination
- Microsoft Office Suite
- Organizational Skills
- Communication Skills
- Problem-Solving
- Professionalism
- Attention to Detail
Skills & topics
- Project Coordinator
- Gensler
- Dallas
- Architecture
- Design
- Project Support
- Coordination
- Documentation
- Scheduling
- Microsoft Office
How to get hired
- Tailor your resume: Highlight 5+ years of project support experience, specifically in architecture, engineering, or design, and showcase your Microsoft Office Suite proficiency.
- Craft a compelling cover letter: Emphasize your organizational, time management, and problem-solving skills, demonstrating your ability to manage multiple priorities in a fast-paced environment.
- Prepare for behavioral questions: Be ready to discuss how you handle complexity, maintain professionalism, and collaborate effectively within a team, using examples from your experience.
- Research Gensler's culture: Understand their commitment to design excellence and work-life balance, and be prepared to articulate how your values align with theirs.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the primary responsibility of a Project Coordinator at Gensler?
- The primary responsibility of a Project Coordinator at Gensler is to act as a key operational partner supporting the successful execution of architectural and design projects by managing communication, scheduling, documentation, and coordination efforts.
- What qualifications are essential for the Project Coordinator role at Gensler?
- Essential qualifications include a Bachelor's degree (preferred), 5+ years of relevant experience (preferably in AECO or professional services), strong organizational and communication skills, and proficiency in Microsoft Office Suite. Experience with legal and contract review is a plus.
- Is this a remote or in-person position for the Project Coordinator at Gensler?
- This Project Coordinator position is in-person and located in the Dallas, Texas area. Non-local candidates willing to relocate are encouraged to apply.
- What are Gensler's benefits for Project Coordinators?
- Gensler offers comprehensive benefits including medical, dental, vision, wellness programs, 401k, profit sharing, employee stock ownership, and reimbursement for professional development like licenses and tuition.
- How important is attention to detail for a Project Coordinator at Gensler?
- Attention to detail is critically important for a Project Coordinator at Gensler, as the role involves managing complex project documentation, schedules, and communications with a high degree of accuracy and professionalism.
- What kind of professional development opportunities are available for a Project Coordinator at Gensler?
- Gensler supports professional development by offering reimbursement for certain professional licenses, renewals, and exam fees, as well as tuition for eligible programs or classes, viewing these as strategic investments in their employees' futures.