Executive Assistant
Anduril Industries · Seattle, WA
- On site
- Full-time
- $114,000 / year
- Seattle, WA
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Executive Assistant
Anduril Industries · Seattle, WA
Riley Chen
Hiring Manager · h•••••@boards.greenhouse.io
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Subject: Interested in the Executive Assistant role at Anduril Industries
Hi Riley — I came across the Executive Assistant opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and Anduril Industries stood out because…
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Not recommended alone — most applicants never hear back.
Job highlights
- Support VPs/GMs with calendars and travel.
- Manage internal and external communications.
- Build strong stakeholder relationships.
- Handle confidential information with discretion.
- Ensure operational efficiency for executives.
About the role
About Anduril Industries
Anduril Industries is a defense technology company dedicated to revolutionizing U.S. and allied military capabilities through advanced technology. We leverage the innovation of 21st-century companies to reshape how military systems are conceived, developed, and deployed. Our core offering, Lattice OS, is an AI-powered operating system that transforms vast data streams into a real-time command and control center. In an era of strategic competition, Anduril rapidly delivers cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military.About The Team
As an Executive Assistant at Anduril, you will be instrumental in ensuring smooth operations, managing both internal and external interactions. This role demands meticulous attention to detail and requires you to serve as a key liaison for internal leaders, employees, customers, vendors, and external executives. Your proficiency in keeping operations fluid and managing competing demands is vital to the team's success. This is a pivotal EA position where your mastery of calendar management is the cornerstone of daily operations. If you excel at making complex schedules work seamlessly and thrive on orchestrating time effectively, you will be an ideal fit.What You'll Do
- Calendar Management: Provide comprehensive calendar support to 2-3 VP/GM level executives.
- Manage complex schedules and serve as a collaborative partner with the broader Anduril organization.
- Coordinate and manage internal and external meetings VPs/GMs are involved in.
- Plan executive domestic and international travel.
- Comms: Serve as the primary point of contact for internal and external communications on behalf of the VPs in relation to meetings they are involved in.
- Possess the ability of reading between the lines of information received, and outputting comms to close the information gaps between key stakeholders.
- Navigate confidential communications with discretion and professionalism, while fully grasping the company’s polices and the executive’s perspectives and values.
- Relationship Management: Cultivate and maintain strong relationships with essential stakeholders across the organization.
- Demonstrate grace under pressure, sound judgment, and flexibility in balancing competing priorities.
- Participate in the administrative team, providing backup to other assistants.
- This role may include some domestic travel.
Key skills/competency
- Executive Assistant
- Calendar Management
- Travel Coordination
- Communication Skills
- Relationship Management
- Microsoft Office Suite
- Attention to Detail
- Time Management
- Confidentiality
- Problem Solving
Skills & topics
- Executive Assistant
- Administrative Support
- Calendar Management
- Travel Coordination
- Executive Support
- Defense Technology
- High-Tech
- Startup
- Office Management
- Operations
How to get hired
- Tailor your resume: Highlight your executive support, calendar management, and travel coordination experience, emphasizing your success with senior-level executives.
- Showcase communication skills: Provide examples of your ability to handle confidential information and interface professionally with diverse stakeholders.
- Demonstrate organizational prowess: Detail your experience in managing multiple priorities, complex schedules, and delivering high-quality results in fast-paced environments.
- Understand Anduril's mission: Research the company's role in defense technology and articulate how your support will contribute to their goals.
- Prepare for behavioral questions: Be ready to discuss how you handle pressure, manage competing priorities, and maintain discretion.
Technical preparation
Master Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.,Practice scheduling across multiple time zones.,Familiarize yourself with travel booking platforms.,Learn about defense tech and AI basics.
Behavioral questions
Describe managing competing executive priorities.,How do you handle confidential information?,Give an example of proactive problem-solving.,How do you build relationships with stakeholders?
Prefer to apply the usual way?
Not recommended alone — most applicants never hear back. Email the hiring manager first.
Frequently asked questions
- What are the core responsibilities of an Executive Assistant at Anduril Industries?
- The core responsibilities of an Executive Assistant at Anduril Industries include comprehensive calendar management for 2-3 VP/GM level executives, coordinating internal and external meetings, planning domestic and international travel, serving as a primary point of contact for communications, and managing confidential information with discretion. You will also cultivate strong relationships with stakeholders and provide backup support to the administrative team.
- What qualifications are essential for the Executive Assistant role at Anduril?
- Essential qualifications include a minimum of 2 years of administrative experience supporting senior-level executives, excellent written, verbal, and interpersonal communication skills, strong organizational and time management abilities, and proven experience in multi-tasking. Proficiency in Microsoft Office Suite, experience with domestic and international travel coordination, and the ability to schedule meetings across multiple time zones are also required. Candidates must be U.S. Persons.
- What are the preferred qualifications for an Executive Assistant at Anduril Industries?
- Preferred qualifications include a proven ability to handle confidential and sensitive information professionally, strong problem-solving and analytical skills, experience in a fast-paced, high-tech company, and exceptional attention to detail. Experience in end-to-end project management, experience in a Department of Defense contractor environment, or Tech Start-Up experience are also advantageous.
- How does Anduril Industries ensure candidate safety from recruitment scams?
- Anduril Industries prioritizes candidate safety by never soliciting payment or demanding personal financial details. All official communications will come from an @anduril.com email address. They advise verifying agency communications and exercising caution with unsolicited outreach. Any suspicious activity should be reported immediately to contact@anduril.com.
- What is the role of Lattice OS at Anduril Industries?
- Lattice OS is Anduril's AI-powered operating system. It transforms thousands of data streams into a real-time, 3D command and control center, powering Anduril’s family of advanced defense systems. It's central to their mission of delivering cutting-edge technology rapidly.
- Does the Executive Assistant position at Anduril involve international travel?