Proposal Specialist IV
AECOM · Atlanta, GA
- On site
- Full-time
- $97,500 / year
- Atlanta, GA
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Subject: Interested in the Proposal Specialist IV role at AECOM
Hi Jamie — I came across the Proposal Specialist IV opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and AECOM stood out because…
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Job highlights
- Lead US Federal proposals from start to finish.
- Manage proposal teams and complex pursuits.
- Requires strong writing and compliance skills.
- Hybrid role with remote and office work.
- Collaborate with global infrastructure teams.
About the role
Proposal Specialist
AECOM is seeking an experienced Proposal Specialist to join our Governments Marketing team. This role focuses on winning US Federal work globally. You will lead key proposals and presentations, providing support from pre-RFP positioning through to interviews, and managing a team that supports our Federal Civilian and DoD Proposal teams. The subject matter expertise can include studies and planning, architecture and engineering design, construction, environmental services, program management, and other professional services. The ideal candidate possesses experience with US Federal proposal writing, strong leadership, a sharp compliance focus, excellent pre-positioning and proposal writing skills, and creative design ideas. This is a hybrid position, offering a combination of remote and in-office work, and can be based in Atlanta, GA, among other locations.
Job Responsibilities
General
- Collaborate with regional and business line teams on priority pursuits, including pre-positioning, capture, RFQ/RFP responses, and interviews.
- Report to the Marketing Team Lead within the Governments Marketing group.
Proposal Management and Development
- Lead large, complex, priority must-win pursuits from capture through interview stage.
- Facilitate workshops to support win strategy development.
- Analyze debriefs and apply lessons learned to enhance strategy and reviews.
- Create detailed outlines, first-draft content, compliance lists, and capture/proposal schedules, adapting to changing requirements.
- Write proposal sections such as cover letters, executive summaries, past performance, management approaches, and resumes.
- Participate in Go/No-Go decisions, capture strategies, and greenlight analyses, ensuring compliance with delegation of authority.
- Facilitate color reviews (pink and red team) and apply lessons learned.
- Serve as a reviewer for priority pursuits led by others.
- Ensure quality and compliance of all deliverables.
- Support debriefs and gather client feedback for continuous improvement.
- Manage proposal and project filing on secure servers and CRM.
- Maintain familiarity with top IDIQs and their managers/project managers.
- May contribute to strategic planning, evaluating marketing intelligence, and developing win strategies.
- May assist in developing and implementing internal training programs.
- May lead special projects involving business line staff.
Qualifications
Minimum Requirements
- Bachelor's degree in Journalism, English, Communications, Marketing, or a related field, OR equivalent experience.
- 6+ years of related proposal experience, preferably in US Federal Civilian and/or DoD sectors.
- Working knowledge of the A/E industry, including AECOM’s Federal clients, projects, and competitors.
- Demonstrated success leading multi-disciplinary or multi-geography proposals valued over $20 million.
- Thorough understanding of effective proposal and presentation best practices.
- Experience applying industry best practices to support positioning and business development.
- Strong proposal writing and editing skills.
- Proficiency in desktop publishing (e.g., Adobe Creative Suite), graphics (e.g., InDesign), word processing (Microsoft Word), spreadsheet management (Excel), and presentation software (PowerPoint).
- Working knowledge of collaborative tools (e.g., Microsoft Teams, SharePoint).
- Ability to manage multiple projects, follow up, and complete tasks.
- Professional demeanor and excellent interpersonal skills.
- Ability to exercise discretion with sensitive information.
- Ability to work independently and collaboratively.
- Diplomacy in handling challenging situations.
- Resourceful problem-solver.
Preferred Qualifications
- Bachelor's degree in Journalism, English, Communications, Marketing, or a related field, AND 8+ years of related proposal experience in US Federal Civilian and/or DoD sectors.
- APMP/SMPS certification is a plus.
- Understanding of CRM, Salesforce experience is a plus.
Additional Information
- US Citizenship is required due to the nature of the work.
- Relocation assistance and per diem are not offered.
- New employees must attend an in-person Day 1 onboarding at an AECOM office location.
- Offered compensation will be based on qualifications, experience, and work location. The range is $85,000 to $110,000 annually.
About AECOM
AECOM is a global infrastructure leader committed to delivering a better world. We solve complex challenges in water, environment, energy, transportation, and buildings, partnering with clients to create innovative, sustainable, and resilient solutions. AECOM is a Fortune 500 firm with $16.1 billion in revenue for fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
Join a global team that champions your growth and career ambitions. Work on groundbreaking projects that transform our industry and shape the future. Utilize cutting-edge technology and a network of experts to make a real impact. Our award-winning training programs expand technical expertise and leadership skills. AECOM offers a welcoming workplace built on respect, collaboration, and community, fostering growth in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All information will be kept confidential.
ReqID: J10153695
Business Line: Geography OH
Business Group: DCS
Strategic Business Unit: AME Support
Career Area: Marketing & Communications
Work Location Model: Hybrid
Key skills/competency
- Proposal Management
- US Federal Proposals
- Federal Civilian and DoD
- Capture Management
- Proposal Writing
- Compliance
- Client Relations
- Project Management
- Adobe Creative Suite
- Microsoft Office Suite
Skills & topics
- Proposal Management
- Proposal Specialist
- US Federal Proposals
- Government Contracts
- AECOM
- Marketing
- Communications
- Proposal Writing
- Compliance
- Capture Management
- Atlanta
- Hybrid Role
- Infrastructure
- Federal Civilian
- DoD
How to get hired
- Tailor your resume: Highlight your experience with US Federal proposal writing, leadership, and compliance, specifically mentioning your work within the A/E industry if applicable.
- Showcase your skills: Emphasize proficiency in proposal management software, Adobe Creative Suite, and Microsoft Office, quantifying achievements where possible.
- Understand AECOM's mission: Research AECOM's focus on delivering a better world through infrastructure projects and tailor your application to reflect your alignment with their values.
- Prepare for interview questions: Be ready to discuss your experience leading complex proposals, managing teams, handling compliance, and your understanding of the US Federal client sector.
- Highlight leadership and collaboration: Demonstrate your ability to lead teams, facilitate workshops, and work effectively with diverse groups.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the work arrangement for the Proposal Specialist IV role at AECOM?
- The Proposal Specialist IV position at AECOM is a hybrid role, meaning it combines both remote and in-office work schedules. This offers flexibility while ensuring collaboration within the team.
- What are the key qualifications for the Proposal Specialist IV position at AECOM?
- Key qualifications include a Bachelor's degree (or equivalent experience) in a related field, 6+ years of proposal experience (ideally in US Federal sectors), strong leadership, proposal writing, and compliance skills, and proficiency with relevant software like Adobe Creative Suite and Microsoft Office.
- What is the salary range for the Proposal Specialist IV role at AECOM?
- The offered compensation for the Proposal Specialist IV role at AECOM ranges from $85,000 to $110,000 annually, based on individual qualifications, experience, and work location.
- Is US Citizenship required for the Proposal Specialist IV position at AECOM?
- Yes, US Citizenship is required for this position due to the nature of the work, which primarily involves supporting US Federal contracts.
- What is AECOM's approach to employee development for a Proposal Specialist?
- AECOM is committed to employee growth, offering award-winning training programs designed to expand technical expertise and leadership skills. They foster a supportive environment where you can build your career ambitions.
- Does AECOM offer relocation assistance or per diem for the Proposal Specialist IV role?
- No, relocation assistance and per diem are not offered for this specific position.
- What kind of projects does AECOM work on that a Proposal Specialist would support?
- As a Proposal Specialist, you would support bids for a wide range of infrastructure projects, including studies and planning, architecture and engineering design, construction, environmental services, and program management for US Federal clients.
- What is the importance of compliance in this Proposal Specialist role at AECOM?
- Compliance is critical. The role requires a sharp focus on adhering to RFP/RFQ requirements, ensuring all proposal content meets stringent federal guidelines, and participating in compliance-driven reviews like Go/No-Go and color team reviews.
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