Proposal Specialist IV

About AECOM

Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Interested in an opportunity to be part of a dynamic team of proposal managers focused on winning US Federal work around the world? AECOM is hiring an experienced Proposal Leader to work within our Governments Marketing team. In this role, you will be responsible for leading key proposals and presentations, providing support and guidance from pre-RFP positioning through to interview stage, as required, and leading a team of proposal staff that support our Federal Civilian and DoD Proposal teams.

Subject matter may include studies and planning, architecture and engineering design, construction, environmental, program management, and other professional services.

The ideal candidate will bring experience with US Federal proposal writing, strong leadership, a sharp compliance focus, strong pre-positioning and proposal writing skills, and creative design ideas.

This will be a hybrid position including a combination of both remote and in-office work schedules, that can be based in, but not limited to: Austin, TX.

Job Responsibilities

General

• As a Proposal Manager and writer, collaborate with regional and BL teams on identified priority pursuits, including pre-positioning, capture, responses to requests for qualifications (RFQ) and requests for proposals (RFP), as well as shortlist interviews. Reports to the Marketing Team Lead within our Governments Marketing group.

Proposal Management and Development

• Responsible for leading large, complex, priority must-win pursuits from capture through to interview stage, as required, which may include multiple disciplines/geographies.
• May facilitate workshops/sessions to support the capture manager in development of the win strategy.
• Analyzes debriefs and applies lessons learned to add value to strategy and reviews.
• Creates detailed annotated outlines and first-draft content, compliance lists, and capture and proposal schedules, with the ability to pivot if requirements change.
• Leads and contributes to the writing of proposal sections such as cover letters, executive summaries, past performance sections, management approaches, and resumes/staffing sections.
• Participates actively in Go/No-Go, capture strategies and greenlight analyses and drives compliance with delegation of authority guidelines, capture planning and positioning activities, providing leadership and direction, where required.
• Facilitates color reviews (pink and red team) for assigned pursuits, and applies lessons learned to add value to proposal and win plan.
• Serves as a reviewer on color reviews for priority pursuits led by others, as needed, applying in-depth institutional knowledge.
• Responsible for quality and compliance of deliverables.
• Supports debriefs and gathering of client feedback on proposals to ensure and demonstrate continuous improvements.
• Responsible for proposal and project filing on the secure server and CRM. Knows where to go for all recent submittals and project descriptions. Is familiar with the top IDIQs and top IDIQ managers and project managers.
• May participate in strategic planning that includes evaluating marketing intelligence, identifying customer concerns and key issues, and developing win strategies to thread into strategic pursuits.
• May contribute to development and implementation of internal training program on topics related to core processes, tools, practices or other special topics.
• May lead special projects involving teams of BL staff, as directed by Governments Marketing Lead.

Qualifications

Minimum Requirements

• Bachelor's degree, preferably in Journalism, English, Communications, Marketing or a related field and 6+ years of related proposal experience, ideally within the US Federal Civilian and/or DoD client sectors or demonstrated equivalency of experience and/or education.
• Working knowledge of and interest in the A/E industry, including AECOM’s Federal clients, projects, people, credentials, and competitors.
• Evidence of successful leadership of multi-disciplinary or multi-geography proposals valued >$20 million.
• A thorough understanding of effective proposal and presentation best practices and tools, including how to convey messages, themes, discriminators, and responses to evaluation criteria clearly and effectively.
• Demonstrated experience applying industry best practices and procedures to support positioning, client or business development processes.
• Strong proposal writing and editing skills, including grammar and style.
• A strong working knowledge of desktop publishing software (e.g., Adobe Creative Suite), graphics programs (e.g., InDesign, Adobe Illustrator, Adobe Acrobat, Photoshop), word processing programs (e.g., Microsoft Word), spreadsheet management (Excel), and presentation software (e.g., PowerPoint).
• A working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• Initiative, skill, and personal commitment to manage multiple projects and details concurrently, follow up, and bring tasks and projects to full completion.
• Professional demeanor and excellent interpersonal skills.
• Ability to exercise discretion with confidential/sensitive issues.
• Ability to work independently and with others.
• Diplomacy with peers and internal clients in handling challenging situations.
• Resourceful problem solver.

Preferred

• Bachelor's degree in Journalism, English, Communications, Marketing or a related field and 8+ years of related proposal experience, ideally within the US Federal Civilian and/or DoD client sectors.
• APMP/SMPS certification is a plus.
• An understanding of CRM, Salesforce experience is a plus.

Additional Information

• Due to the nature of the work, US Citizenship is required.
• Relocation assistance and/or per diem is not offered for this position.
• At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

Compensation

Offered rate of compensation will be based on individual education, qualifications, experience, and work location. The range for this position is $85,000 to $110,000.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10153695
Business Line: Geography OH
Business Group: DCS
Strategic Business Unit: AME Support
Career Area: Marketing & Communications
Work Location Model: Hybrid

Key skills/competency

• Proposal Management
• US Federal Proposals
• RFP/RFQ Response
• Technical Writing
• Leadership
• Compliance
• Strategic Planning
• Client Relations
• Project Management
• Marketing Strategy