Proposal Specialist IV
AECOM · Austin, TX
- On site
- Full-time
- $110,000 / year
- Austin, TX
✓ Hiring manager found for this role
Email the hiring manager to get a response.
Get their verified email + an intro that's ready to send.
Proposal Specialist IV
AECOM · Austin, TX
Jamie Fox
Hiring Manager · h•••••@rr.jobsyn.org
✍️ Your intro emailReady to send
Subject: Interested in the Proposal Specialist IV role at AECOM
Hi Jamie — I came across the Proposal Specialist IV opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and AECOM stood out because…
🔒 Unlock to read & send
✎ Personalized to your résumé after sign-up.
$1 once
Just this hiring manager
Best value
$9/mo
Unlimited — any job, anywhere
- ✓ Verified email of the hiring manager
- ✓ Intro email personalized to your résumé
- ✓ $9/mo = unlimited — any job link
Secure checkout · cancel anytime
View the original posting ↗
Not recommended alone — most applicants never hear back.
Job highlights
- Lead complex US Federal proposal efforts globally.
- Manage proposal lifecycle from capture to interview.
- Collaborate with cross-functional teams.
- Requires strong writing, leadership, and compliance skills.
- Hybrid role with competitive salary and benefits.
About the role
Proposal Specialist IV - AECOM Governments Marketing
AECOM is seeking an experienced Proposal Leader to join its Governments Marketing team, focusing on winning US Federal work globally. This role involves leading key proposals and presentations, providing support from pre-RFP to interview stages, and managing a team of proposal staff for Federal Civilian and DoD Proposal teams. The subject matter expertise spans studies and planning, architecture and engineering design, construction, environmental services, program management, and other professional services. The ideal candidate will have experience with US Federal proposal writing, strong leadership, a keen eye for compliance, and effective pre-positioning and proposal writing skills, coupled with creative design ideas. This is a hybrid position with a blend of remote and in-office work, potentially based in Austin, TX, among other locations.
Job Responsibilities:
- General: Collaborate with regional and business line teams on priority pursuits, including pre-positioning, capture, RFQ/RFP responses, and interviews. Report to the Marketing Team Lead within the Governments Marketing group.
- Proposal Management and Development: Lead large, complex, must-win pursuits from capture through interview stages, potentially involving multiple disciplines and geographies. Facilitate workshops for win strategy development, analyze debriefs, and apply lessons learned. Create detailed outlines, draft content, compliance lists, and schedules, adapting to changing requirements. Write proposal sections such as cover letters, executive summaries, past performance, management approaches, and staffing. Participate in Go/No-Go, capture strategy, and greenlight analyses, ensuring compliance with delegation of authority. Drive capture planning and positioning activities. Facilitate color reviews (pink and red team) and serve as a reviewer for other priority pursuits. Ensure quality and compliance of all deliverables. Support debriefs and client feedback collection for continuous improvement. Manage proposal and project filing on secure servers and CRM. Possess familiarity with top IDIQs and associated personnel. May participate in strategic planning, evaluating marketing intelligence, identifying client concerns, and developing win strategies. May contribute to internal training programs and lead special projects.
Qualifications:
- Minimum Requirements: Bachelor's degree in Journalism, English, Communications, Marketing, or a related field, plus 6+ years of related proposal experience, preferably in US Federal Civilian/DoD sectors, or equivalent experience. Working knowledge of the A/E industry, AECOM's Federal clients, projects, and competitors. Proven success leading multi-disciplinary/multi-geography proposals exceeding $20 million. Strong understanding of proposal and presentation best practices, including clear communication of themes and discriminators. Demonstrated experience applying industry best practices to business development. Excellent proposal writing and editing skills with strong grammar and style. Proficiency in desktop publishing (Adobe Creative Suite), graphics (InDesign, Illustrator, Acrobat, Photoshop), word processing (Word), spreadsheets (Excel), and presentation software (PowerPoint). Familiarity with collaborative tools like Microsoft Teams and SharePoint. Initiative, strong organizational skills, and commitment to task completion. Professional demeanor, excellent interpersonal skills, and discretion with sensitive information. Ability to work independently and collaboratively. Diplomacy in challenging situations and resourceful problem-solving skills.
- Preferred: Bachelor's degree in Journalism, English, Communications, Marketing, or a related field with 8+ years of related proposal experience in US Federal Civilian/DoD sectors. APMP/SMPS certification is a plus. Understanding of CRM, Salesforce experience is a plus.
Additional Information:
- US Citizenship is required due to the nature of the work. Relocation assistance and per diem are not offered.
- A Day 1 in-person onboarding is required for all new hires.
- Compensation is based on education, qualifications, experience, and location, with a range of $85,000 to $110,000 annually.
About AECOM:
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm, we solve complex challenges in water, environment, energy, transportation, and buildings. Our teams partner with public and private clients to create innovative, sustainable, and resilient solutions throughout the project lifecycle. AECOM is a Fortune 500 firm with $16.1 billion in FY25 revenue.
What makes AECOM a great place to work:
- Global team focused on growth and career ambitions.
- Opportunity to work on groundbreaking projects shaping the future.
- Access to cutting-edge technology and expert resources for real impact.
- Award-winning training and development programs for technical and leadership skills.
- A welcoming workplace built on respect, collaboration, and community, fostering freedom and opportunity.
Key skills/competency:
- Proposal Management
- US Federal Proposals
- RFP/RFQ Response
- Technical Writing
- Compliance
- Capture Management
- Business Development
- Leadership
- Project Management
- A/E Industry Knowledge
Skills & topics
- Proposal Specialist
- Proposal Management
- US Federal Proposals
- RFP Response
- RFQ Response
- Technical Writing
- Compliance
- Capture Management
- Business Development
- Marketing
- A/E Industry
- Government Contracts
- Project Management
- Leadership
- Austin, TX
- Hybrid Work
- Engineering
- Construction
- Environmental Services
- Program Management
- Adobe Creative Suite
- Microsoft Office
- SharePoint
- Microsoft Teams
How to get hired
- Tailor your resume: Highlight experience with US Federal proposals, A/E industry knowledge, and leadership in large-scale pursuits. Quantify achievements whenever possible.
- Craft a compelling cover letter: Emphasize your understanding of AECOM's mission and your specific qualifications for leading complex federal proposals.
- Prepare for behavioral questions: Be ready to discuss your leadership style, how you handle challenging situations, and your experience with compliance and deadlines.
- Showcase your technical skills: Be prepared to discuss your proficiency with proposal software, including Adobe Creative Suite and Microsoft Office.
- Research AECOM: Understand their work in infrastructure, their commitment to a 'better world', and their focus on federal projects.
Technical preparation
Master proposal software: Adobe Creative Suite, MS Office.,Understand A/E industry and federal client needs.,Practice concise and compliant technical writing.,Familiarize with collaborative tools like Teams, SharePoint.
Behavioral questions
Describe leadership in a complex proposal environment.,How do you ensure proposal compliance and quality?,Share an experience managing multiple proposal deadlines.,How do you handle challenging stakeholder or client situations?
Prefer to apply the usual way?
Not recommended alone — most applicants never hear back. Email the hiring manager first.
Frequently asked questions
- What is the salary range for the Proposal Specialist IV role at AECOM?
- The offered compensation for the Proposal Specialist IV position at AECOM ranges from $85,000 to $110,000 annually, dependent upon individual education, qualifications, experience, and work location.
- What are the minimum qualifications for the Proposal Specialist IV at AECOM?
- Candidates need a Bachelor's degree in a related field and at least 6 years of proposal experience, ideally within US Federal Civilian or DoD sectors. A strong understanding of the A/E industry and proven leadership in large proposals are also required.
- Is US Citizenship required for the Proposal Specialist IV position at AECOM?
- Yes, due to the nature of the work, US Citizenship is a mandatory requirement for this Proposal Specialist IV role at AECOM.
- What is the work arrangement for the Proposal Specialist IV role at AECOM?
- This is a hybrid position, combining both remote and in-office work schedules. The specific location can be based in Austin, TX, among other potential AECOM office locations.
- Does AECOM offer relocation assistance for the Proposal Specialist IV role?
- No, relocation assistance and per diem are not offered for this specific Proposal Specialist IV position.
- What type of projects does AECOM's Governments Marketing team focus on?
- AECOM's Governments Marketing team focuses on winning US Federal work globally, encompassing areas such as studies and planning, architecture and engineering design, construction, environmental services, and program management.
- What software proficiency is expected for the Proposal Specialist IV role?
- The role requires a strong working knowledge of desktop publishing software (e.g., Adobe Creative Suite), graphics programs (e.g., InDesign, Illustrator), word processing (Microsoft Word), spreadsheets (Excel), and presentation software (PowerPoint), as well as collaborative tools like Microsoft Teams and SharePoint.
- How does AECOM support employee growth for a Proposal Specialist?
- AECOM fosters growth through award-winning training and development programs designed to expand technical expertise and leadership skills, supporting career ambitions within a global team.
Similar roles
Open positions we recommend based on this role.