Administrative Assistants

Administrative Assistant - Anatomy Lab & Body Donor Program

The Anatomy Lab & Body Donor Program Administrative Assistant provides comprehensive administrative and operational support to ensure the efficient day‑to‑day functioning of the Anatomy Lab and the Body Donor Program. This position is responsible for scheduling and coordination, phone and email coverage, and general administrative support. The role interacts regularly with faculty, staff, students, and external contacts and requires professionalism, organization, and discretion when handling sensitive information.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Administrative & Office Support

• Provide general administrative support for the Anatomy Lab and Body Donor Program, including document preparation, filing, scanning, data entry, and record maintenance.
• Maintain organized electronic and paper files in accordance with department and university practices.
• Assist with routine purchasing, ordering, and basic tracking of supplies and administrative requests, as assigned.

Scheduling & Coordination

• Manage calendars and schedule meetings, appointments, and program‑related activities.
• Coordinate logistics such as room reservations, resource scheduling, and meeting support.
• Track schedules and communicate updates or changes to appropriate stakeholders.

Phones, Reception & Communication

• Serve as a primary phone and email contact for the Anatomy Lab and Body Donor Program.
• Respond to routine inquiries, route calls and messages appropriately, and follow up as needed.
• Greet and assist visitors in a professional and courteous manner, directing them to appropriate contacts or locations.

Program Support

• Provide administrative coordination support for Body Donor Program and Anatomy Lab activities, including tracking requests and supporting workflow processes.
• Assist with preparation of materials, forms, packets, and general logistical support for lab and program operations.
• Handle confidential and sensitive information with discretion and professionalism.

Customer Service & Collaboration

• Provide responsive, respectful customer service to faculty, staff, students, and external partners.
• Communicate clearly and professionally in verbal and written interactions.
• Work collaboratively with departmental staff to support program and lab needs.

Other Duties

• Perform other related administrative duties as assigned in support of departmental operations.

Minimum Qualifications

Minimum Qualifications

• 1 year of higher education can be substituted for 1 year of directly related work experience.

Department may hire employee at one of the following job levels:

• Administrative Assistants, I: Requires little to no related experience.
• Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences

Preferences / Preferred Qualifications

• Experience providing administrative or office support in an academic, laboratory, clinical, or health sciences environment.
• Experience managing calendars, scheduling, and coordinating multiple priorities.
• Experience providing phone and front‑desk/reception support.
• Proficiency with common office software (email, calendaring systems, word processing, spreadsheets).
• Strong organizational skills, attention to detail, and ability to manage sensitive information.
• Customer service skills.

Knowledge, Skills, And Abilities

• Strong organizational and time‑management skills.
• Excellent interpersonal and communication skills.
• Ability to prioritize tasks and adjust to changing needs.
• Ability to work independently and as part of a team.
• Commitment to confidentiality and professionalism.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Key skills/competency

• Administrative Support
• Scheduling
• Communication
• Record Keeping
• Data Entry
• Customer Service
• Office Management
• Confidentiality
• Organizational Skills
• Time Management