Project Administrator- Core
Trane Technologies · Miramar, FL
- On site
- Full-time
- $60,000 / year
- Miramar, FL
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Subject: Interested in the Project Administrator- Core role at Trane Technologies
Hi Casey — I came across the Project Administrator- Core opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and Trane Technologies stood out because…
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Job highlights
- Administer projects from start to finish.
- Manage documentation, procurement, and invoicing.
- Coordinate with internal and external customers.
- Utilize enterprise systems for project tracking.
- Support project managers in service operations.
About the role
About Trane Technologies' Mission
Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King®, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.
Learn about our benefits designed for you to Thrive at work and at home.
We boldly go.
Where Is The Work
Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.
What's In It For You
Trane has a new exciting opportunity to join our organization as a Project Administrator in our Florida Region Service group. Under moderate supervision, this position works closely with Area Service Manager(s), and is responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. From project award through close-out, portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture.
What You Will Do
- Follow established standard work and processes, utilizing several enterprise systems.
- Coordinate the transition of projects from Sales to Operations within enterprise business systems.
- Administer projects throughout their entire lifecycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.
- Manage procurement processes per project requirements. With guidance from Project Manager and Area Service Manager, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
- Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
- Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
- Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.
What You Will Bring
- High School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience.
- Must have strong communication skills, a proactive approach with willingness to work independently as well as part of a team.
- Demonstrated ability to perform tasks such as problem-solving, decision-making, rational thinking, and exercising good judgment.
- Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
- Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, is an asset.
- Construction law and regulation knowledge is an asset.
- Familiarity with the operation of HVAC Systems is preferred but not required.
- Flexibility to work overtime/weekends, as required.
Compensation Details
Annual Base Salary Range Or Hourly Base Pay Range: $50,350.00 - $70,770.00
Compensation Type: Exception Hourly
Incentive Eligible: No
Sales Commission Eligible: No
Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.
Thrive At Work And At Home
- Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
- Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
- Educational and training opportunities through company programs along with tuition assistance and student debt support.
Disclaimer: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations.
Key Skills/Competency
- Project Administration
- Documentation
- Procurement
- Job Costing
- Customer Invoicing
- Financial Systems
- Accounts Receivable
- Accounts Payable
- Construction Law
- HVAC Systems
Skills & topics
- Project Administrator
- Project Management
- Documentation
- Procurement
- Job Costing
- Invoicing
- Financial Systems
- Service Operations
- Trane Technologies
- Florida Jobs
How to get hired
- Tailor your resume: Highlight experience in project administration, financial systems, and procurement relevant to Trane Technologies' needs.
- Showcase communication skills: Emphasize your ability to work independently and as part of a team, problem-solve, and make sound decisions.
- Demonstrate organizational skills: Provide examples of how you've managed multiple tasks and met tight deadlines in fast-paced environments.
- Express interest in sustainability: Align your application with Trane Technologies' mission of creating sustainable climate solutions.
- Prepare for interviews: Be ready to discuss your experience with job costing, invoicing, and customer interaction in a service-oriented role.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the work arrangement for the Project Administrator role at Trane Technologies?
- The Project Administrator role at Trane Technologies has a hybrid work arrangement. Employees are expected to work onsite Monday through Thursday and have the flexibility to choose their work location on Fridays.
- What are the key responsibilities of a Project Administrator at Trane Technologies?
- Key responsibilities include managing project documentation, procurement, job costing, customer invoicing, and administrative closeout of projects. This role also involves coordinating with internal teams and external customers to ensure timely project completion and contract compliance.
- What qualifications are required for the Project Administrator position?
- A High School diploma or GED and up to two years of related experience are required. Strong communication skills, problem-solving abilities, and experience prioritizing tasks in a fast-paced environment are essential. Experience with financial systems and basic accounting is a plus.
- Does Trane Technologies offer benefits for the Project Administrator role?
- Yes, Trane Technologies offers comprehensive benefits that kick in on day one, including health insurance, wellness programs, family building benefits, a 401K match, and generous paid time off.
- What is the salary range for the Project Administrator position at Trane Technologies?
- The annual base salary range for this position is between $50,350.00 and $70,770.00. The actual compensation will depend on factors like experience, location, and seniority.
- Is there an opportunity for overtime or weekend work as a Project Administrator?
- Yes, the role requires flexibility to work overtime and weekends as needed to ensure project timelines are met.
- What kind of financial system experience is beneficial for this role?
- Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, is considered an asset for the Project Administrator role.
- How does Trane Technologies support employee well-being?
- Trane Technologies supports employee well-being through 'Thrive at Work and At Home' initiatives, including holistic wellness programs, family building benefits, extensive paid time off, and educational/training opportunities.