Executive Assistant
Maven Recruiting Group · San Francisco, CA
- On site
- Full-time
- $120,000 / year
- San Francisco, CA
Job highlights
- Provide executive support to senior leaders.
- Manage complex calendars and international travel.
- Prepare meeting materials and track deliverables.
- Handle confidential information with discretion.
- Collaborate within a supportive team environment.
About the role
Executive Assistant
Maven Recruiting Group is seeking an Executive Assistant to join a highly respected, household-name private equity firm in their San Francisco office. This is an excellent opportunity for someone looking to build their career within a stable, professional, and highly collaborative environment. The firm is known for its strong culture, long-tenured employees, and commitment to excellence while maintaining a supportive and team-oriented atmosphere. The ideal candidate is organized, proactive, detail-oriented, and enjoys serving as a trusted partner to senior leaders. This role offers classic executive support responsibilities within a polished yet approachable environment.
The Role
- Manage complex calendars and scheduling across multiple stakeholders.
- Coordinate domestic and international travel arrangements.
- Prepare and process expense reports.
- Schedule meetings, conference calls, and video conferences.
- Assist with meeting preparation and presentation materials.
- Track action items and follow up on key deliverables.
- Serve as a point of contact for internal and external stakeholders.
- Support special projects and administrative initiatives as needed.
The Ideal Candidate
- Previous Executive Assistant or administrative support experience.
- Exceptional organizational and time management skills.
- Strong attention to detail and follow-through.
- Professional communication skills, both written and verbal.
- Ability to manage competing priorities with grace and efficiency.
- Strong sense of discretion and confidentiality.
- Collaborative mindset and team-first attitude.
- Proactive, dependable, and service-oriented.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.
Key skills/competency
- Executive Assistant
- Calendar Management
- Travel Coordination
- Expense Reports
- Meeting Scheduling
- Presentation Materials
- Project Support
- Confidentiality
- Communication Skills
- Time Management
Skills & topics
- Executive Assistant
- Administrative Support
- Calendar Management
- Travel Coordination
- Meeting Scheduling
- Private Equity
- San Francisco
- Hybrid
- Professional Services
- Executive Support
How to get hired
- Tailor your resume: Highlight executive support, calendar management, and confidentiality experience.
- Craft a compelling cover letter: Emphasize your proactive approach and discretion.
- Prepare for interviews: Be ready to discuss managing competing priorities and working with senior leaders.
- Showcase your organizational skills: Demonstrate attention to detail and follow-through in your application.
- Research Maven Recruiting Group: Understand their values and commitment to candidates.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the work arrangement for the Executive Assistant role at Maven Recruiting Group?
- The Executive Assistant position at Maven Recruiting Group in San Francisco operates on a hybrid schedule, allowing for a balance between in-office collaboration and remote flexibility.
- What is the salary range for the Executive Assistant position at this private equity firm?
- The Executive Assistant role offers a competitive salary range of $90,000–$120,000, commensurate with experience (DOE), plus exceptional benefits.
- What are the key responsibilities of an Executive Assistant at this private equity firm?
- Key responsibilities include managing complex calendars, coordinating domestic and international travel, preparing expense reports, scheduling meetings, assisting with presentations, tracking action items, and serving as a liaison for stakeholders.
- What qualifications are essential for the Executive Assistant role?
- The ideal candidate will have previous Executive Assistant or administrative support experience, exceptional organizational and time management skills, strong attention to detail, professional communication abilities, and a high degree of discretion and confidentiality.
- How does Maven Recruiting Group handle applications for candidates with arrest and conviction records?
- Pursuant to the San Francisco Fair Chance Ordinance, Maven Recruiting Group will consider qualified applicants with arrest and conviction records for employment.
- Does Maven Recruiting Group verify work authorization?
- Yes, Maven Recruiting Group participates in E-Verify to confirm that all new hires are authorized to work in the U.S. You can find more information on their website.
- What makes this Executive Assistant role at Maven Recruiting Group a good career move?
- This role offers the chance to build a career within a stable, professional, and highly collaborative private equity firm known for its strong culture, long-tenured employees, and commitment to excellence.
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