Office Manager
IES Electrical · Tigard, OR
- On site
- Full-time
- $65,000 / year
- Tigard, OR
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Subject: Interested in the Office Manager role at IES Electrical
Hi Jordan — I came across the Office Manager opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and IES Electrical stood out because…
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Job highlights
- Manage office operations and administrative tasks.
- Handle accounting functions: AP, AR, billing, and payroll.
- Support Project Managers with construction project coordination.
- Utilize accounting software and Microsoft Office Suite.
- Ensure compliance with company policies and procedures.
About the role
Office Manager - IES Electrical
IES-Tigard has a positive work environment with a supportive management team. Gain relevant industry experience in all phases of the commercial and industrial field through multi-project exposure. If work culture and safety matters to you, IES-Tigard is your destination.
Job Summary
IES Commercial, Inc. - DBA IES Electrical is seeking an Office Manager in Tigard, OR to provide construction management support. This role involves coordinating with Project Managers, completing project billings through customer portals, conducting sub-tier contract compliance reviews, maintaining job files and correspondence, and obtaining project insurance certificates. The Office Manager will also maintain logs and records for project contracts, manage credit card expenses and their allocation to projects, and oversee overall office maintenance operations. Daily, weekly, and monthly accounts payable and accounts receivable functions will be managed, along with weekly payroll time reconciliations to ensure they are completed on schedule. This position offers administrative and employee liaison support for payroll, accounting, and human resources departments. Proficiency in EXCEL and other software, including company and customer portal platforms, is essential. The role requires working independently with a high degree of accuracy, completing special projects, and performing other duties as assigned by senior management, ensuring compliance with company policies and procedures.
Qualifications
- Minimum 3 years' recent related administrative and accounting experience.
- Construction accounting experience (AIA, Time & Material billings, change orders).
- Knowledge of Accounts Payable, Accounts Receivable, and Sarbanes Oxley Auditing.
- Spectrum Accounting software knowledge is a plus.
- Proficient Microsoft Office (WORD, EXCEL) and general accounting software skills.
- Strong attention-to-detail and written/verbal communication skills.
- Proficient organizational and time management skills.
- Must successfully pass a pre-employment (post offer) background check and MVR check.
Company Overview
IES Commercial, Inc. – DBA IES Electrical, a subsidiary of IES Holdings, Inc. (IES), is an equal opportunity/affirmative action employer. IES is traded on the NASDAQ under the symbol IESC. IES Commercial, Inc. operates diverse business units across the United States, each focusing on distinct market segments and geographies, with some business units operating nationally. Safety is Priority One – and our record shows it.
Benefits
Exceptional benefits including 401(k) Retirement Plan with company discretionary match, flexible medical-dental-vision insurance with an option of company-paid medical insurance, short-term/long-term disability insurance, basic life/AD&D insurance, paid holidays, and highly competitive pay in addition to paid time off.
Key skills/competency
- Office Management
- Construction Accounting
- Accounts Payable
- Accounts Receivable
- Payroll
- Microsoft Excel
- Administrative Support
- Project Coordination
- Billing
- Compliance
Skills & topics
- Office Manager
- Construction Administration
- Project Coordination
- Accounting
- Accounts Payable
- Accounts Receivable
- Payroll
- Microsoft Excel
- Spectrum Accounting
- Tigard OR
How to get hired
- Tailor your resume: Highlight construction accounting, AP/AR, and software proficiency.
- Showcase experience: Emphasize 3+ years in administrative and accounting roles.
- Quantify achievements: Provide examples of successful billing or reconciliation processes.
- Prepare for interview: Discuss your organizational and detail-oriented skills.
- Research IES Electrical: Understand their focus on safety and supportive culture.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the key responsibilities of an Office Manager at IES Electrical?
- The Office Manager at IES Electrical is responsible for providing crucial construction management support, managing daily accounting functions (AP/AR, billing, payroll reconciliation), maintaining project documentation, ensuring sub-tier contract compliance, and general office operations. This role also involves administrative support for HR and accounting departments and requires proficiency in software like Excel and Spectrum Accounting.
- What experience is required for the Office Manager position at IES Electrical?
- Candidates for the Office Manager role at IES Electrical need a minimum of 3 years of recent administrative and accounting experience. Specific experience in construction accounting, including AIA billings, Time & Material billings, and change orders, is highly desirable. Knowledge of Accounts Payable, Accounts Receivable, and Sarbanes Oxley Auditing is also required.
- What software skills are needed for the Office Manager job at IES Electrical?
- Proficiency in Microsoft Office Suite, particularly Excel and Word, is essential for the Office Manager role. Experience with accounting software is required, with Spectrum Accounting software knowledge being a significant plus. Familiarity with customer billing portals and other company-specific software platforms is also important.
- Does IES Electrical offer good benefits for an Office Manager?
- Yes, IES Electrical offers exceptional benefits, including a 401(k) Retirement Plan with a company match, flexible medical, dental, and vision insurance (with an option for company-paid medical), short-term/long-term disability insurance, basic life/AD&D insurance, paid holidays, and paid time off. They also offer highly competitive pay.
- How does IES Electrical prioritize safety for its Office Manager role?
- IES Electrical emphasizes 'Safety is Priority One,' and this commitment is reflected in their operations. While the Office Manager role is primarily administrative, a strong safety culture is a key aspect of the company environment, contributing to a positive work experience.
- What is the work environment like at IES-Tigard?
- The IES-Tigard team offers a positive work environment with a supportive management team. They provide opportunities to gain relevant industry experience and foster a culture where work culture and safety are highly valued.