Executive Assistant
HarbourVest Partners · Boston, MA
- On site
- Full-time
- $105,000 / year
- Boston, MA
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Subject: Interested in the Executive Assistant role at HarbourVest Partners
Hi Riley — I came across the Executive Assistant opening and wanted to reach out directly. I've spent the last few years doing exactly this kind of work, and HarbourVest Partners stood out because…
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Job highlights
- Support senior leaders in Global Private Wealth.
- Manage global calendars and team expenses.
- Coordinate meetings with clients and vendors.
- Requires 10+ years of EA experience.
- Hybrid work arrangement with remote days.
About the role
About HarbourVest Partners
For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.
In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.
We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.
HarbourVest is an equal opportunity employer.
Work Arrangement
This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.
Job Summary
We are seeking an experienced Executive Assistant to provide a broad range of support to senior members of the HarbourVest Global Private Wealth leadership team. This individual will serve as the main point of contact for our Global Private Wealth teammates and will help build a professional and welcoming environment for the team and external parties.
Ideal Candidate Profile
- An excellent written and verbal communicator
- Able to communicate professionally and confidently with colleagues of all levels
- Highly organized and able to balance multiple responsibilities and prioritize effectively
- Committed to excellence with high attention to detail and follow-through
- Technologically proficient with a thorough knowledge of Microsoft Office Suite and ability to learn and adapt quickly to other applications. Prior experience with Concur travel and expense management platform
Responsibilities
- Provide Executive Assistant support to Leadership and their team
- Manage large scale, global calendar management
- Manage team expense report processing for events and travel through SAP Concur Expense platform
- Respond to email, MS teams and phone calls in a timely manner
- Coordinate onsite meetings with vendors and clients
Qualifications
- Demonstrated experience in supporting senior leadership with calendar management
- Experience with onsite meeting coordination and materials production
- Motivated, self-starter with the ability to work independently as well as part of a team
- Ability to build and foster strong working relationships with stakeholders at all levels, and across multiple functions and geographies
- Problem solving skills with a bias for action leveraging data, technology applications and other tools
Education Preferred:
- Bachelor of Arts (B.A.), Bachelor of Science (B.S.), or equivalent experience
Experience Required:
- 10 years+ Executive Assistant support experience supporting senior level Executives
Compensation:
Base Salary Range: $95,000.00 - $105,000.00
This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus, total compensation may include eligibility for long-term reward programs and a comprehensive total rewards package that may include retirement, health, insurance, paid time off, and wellness programs. Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to our currencies as a proxy for compensation in other countries.
This position is non-exempt and therefore eligible for the payment of overtime.
Key skills/competency
- Executive Assistant
- Calendar Management
- SAP Concur
- Microsoft Office Suite
- Meeting Coordination
- Expense Management
- Senior Leadership Support
- Communication Skills
- Organizational Skills
- Problem Solving
Skills & topics
- Executive Assistant
- Calendar Management
- SAP Concur
- Microsoft Office Suite
- Meeting Coordination
- Expense Management
- Senior Leadership Support
- Communication Skills
- Organizational Skills
- Problem Solving
- Finance
- Administrative Support
- Boston
- Hybrid
- Full-time
- Bachelor's Degree
- Overtime Eligible
How to get hired
- Tailor your resume: Highlight 10+ years of executive support and calendar management experience. Emphasize proficiency in Microsoft Office Suite and SAP Concur.
- Craft a compelling cover letter: Express your understanding of HarbourVest's culture and your ability to support senior leadership. Showcase your organizational and communication skills.
- Prepare for interviews: Be ready to discuss your experience with managing complex calendars and coordinating global meetings. Demonstrate your problem-solving abilities and client-facing communication style.
- Understand the role: Familiarize yourself with HarbourVest's services and their commitment to client solutions and innovation. Show how your skills align with their values.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the salary range for an Executive Assistant at HarbourVest Partners?
- The base salary range for the Executive Assistant position at HarbourVest Partners is $95,000.00 - $105,000.00 annually. This range is just one component of the total compensation package, which may also include bonuses and other rewards.
- What is the work arrangement for this Executive Assistant role?
- This Executive Assistant position offers a hybrid work arrangement. Employees receive 18 remote workdays per quarter, allowing for flexibility to work from home while maintaining a strong in-office presence.
- What specific software proficiency is required for the Executive Assistant role?
- Candidates for the Executive Assistant role must have thorough knowledge of Microsoft Office Suite and be able to quickly learn other applications. Prior experience with the SAP Concur travel and expense management platform is specifically mentioned as a requirement.
- How much experience is needed to be considered for the Executive Assistant position?
- HarbourVest Partners is seeking candidates with a minimum of 10 years of experience as an Executive Assistant, specifically supporting senior-level executives.
- What are the key responsibilities of the Executive Assistant at HarbourVest Partners?
- Key responsibilities include providing comprehensive support to the Global Private Wealth leadership team, managing complex global calendars, processing team expense reports via SAP Concur, handling communications, and coordinating onsite meetings with vendors and clients.
- Does HarbourVest Partners offer opportunities for professional growth for their Executive Assistants?
- Yes, HarbourVest fosters an environment where employees are encouraged to grow and thrive, build on their strengths, and acquire new skills and experiences. This applies to all roles, including the Executive Assistant position.
- What is the educational requirement for the Executive Assistant role?
- While a Bachelor of Arts (B.A.), Bachelor of Science (B.S.), or equivalent experience is preferred for the Executive Assistant role, demonstrated experience is highly valued.