Department Specialist

Job Summary

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.

We have an exciting opportunity for a Department Specialist to join Internal Audit and Government Compliance team. This role is located in San Diego (Torrey Pines), CA.

Under general supervision, this position performs a variety of activities in support of the corporate functional areas of the internal audit, workplace investigations, labor compliance and leaves administration departments. Maintains, processes, reviews, compiles a variety of electronic and hard copy reports, records, statistics, timelines, tables, correspondence, and presentations, which may be sensitive and confidential in nature, and which requires considerable use of tact and discretion in handling. Update and maintain internal case investigation management system and related analytics. Responds to routine inquiries from employees and managers regarding a variety of data, some of which contain sensitive personnel matters, audit findings, and/or attorney client work product. Performs data analytics of a variety of pertinent information and presents findings to employees and managers. May be assigned to coordinate and work with external service providers.

DUTIES AND RESPONSIBILITIES:

• Coordinates the activities of one or more functional areas or one or more project/business/technical units.
• Gathers, collects, records, tracks, verifies data and information from multiple sources.
• Coordinates, tracks, and reports on the progress of unit work assignments and/or projects.
• Maintains, develops, and updates a variety of electronic and/or hard copy reports and records which may be confidential and sensitive in nature for a variety of parties, which may require independent interaction with management, customers, vendors, or agencies.
• Responds to routine verbal and written requests for information from internal sources and may respond to verbal and written requests for information from authorized external parties and/or agencies.
• Prepares monthly and quarterly department activity reports, requested electronic and hard copy reports, and presentations.
• May make internal staff presentations.
• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
• Expected to work in a safe manner in accordance with established operating procedures and practices.
• Other duties as assigned or required.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

Typically requires a high school diploma or equivalent and six or more years experience in a field related to the specialized functional area or unit where assigned. Must demonstrate considerable knowledge of assigned functional area principles, theories, and concepts.

Must possess:

• The ability to follow policy and procedures as well as detailed instructions.
• The ability to maintain the confidentiality of sensitive information.
• Strong analytical, interpersonal, verbal, and written communication skills to accurately document, report, interpret and explain moderately complex information as well as the ability to communicate and interface effectively with all levels of personnel, including management, customers, and vendors.
• Strong organization skills and the ability to establish priorities.
• The ability to identify issues, solve and respond to routine problems or situations that require interpretation.
• Practical understanding of applicable policies and procedures as well as relevant regulations.
• Considerable knowledge of computer operations and applications.
• Position requires work to be performed at both the Torrey Pines and Poway campuses.
• Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

Desirable Qualifications:

• Bi-lingual English/Spanish

Job Type: Full-Time Hourly

Salary range: 65,410 - 99,888

Key skills/competency

• Department Specialist
• Internal Audit
• Government Compliance
• Workplace Investigations
• Labor Compliance
• Leaves Administration
• Data Analytics
• Confidentiality
• Report Preparation
• Communication Skills