Office Manager

Office Manager

Job Description Summary

The Office Manager is responsible for managing local office support operations for commercial services within a specified market. This role will ensure that administrative and operational functions are provided to local offices in an efficient and effective manner. The Office Manager will provide management oversight for Office Coordinators in their own office. They will work closely with the Director of Market Operations, Managing Principal and fee-earner(s) within the market to provide the support and implement strategic initiatives.

Job Description

Essential Responsibilities:

• Provide formal leadership, mentoring and supervision to the administrative and office operations staff
• Creatively solve problems to ensure the market’s offices operate in an efficient and effective manager
• Collaborate with counterparts in other markets to learn and utilize best operational practices
• Evaluate and document innovative service delivery options and share insights across markets
• Coordinate and distribute work between Director of Market Operations and Administrators, if roles exist within local office
• Support sales and transactions by tracking all listings and signs
• Work with Director of Market Operations to draft and finalize budget (revenue and expenses)
• Solicit input from service line, fee-earners and market leads at pre-budget meetings regarding recent wins, pipeline activity, anticipated recruiting and attrition, capital spend, etc.
• Ensure CRM system is updated regularly and within compliance
• Manage purchasing and maintenance of office supplies and office equipment by ordering through Worday, procurement or outside vendor
• Negotiate vendor bids, contracts, and pricing
• Enter all new vendors into Workday and cleanse data, if required
• Oversee mail room operations and staff, office technology implementations, upgrades, support, facilities, telecommunications, emergency preparedness and business continuity planning
• Provide oversight for recruiting, onboarding, performance management, employee coaching, counseling and policy adherence in conjunction with HR
• Track broker licenses, professional memberships, and educational requirements and follow up with fee-earners on any delinquencies or upcoming actions required
• Review and approve expense reports
• Oversee any events and conferences within the market
• Manage budget, firm brand, marketing, and PR
• Performs other related duties as required or requested

Key Competencies

• Ensure to project and process management
• Proven ability in conflict resolution
• Excellent written, oral, and presentation skills
• Strong Microsoft Office Suite skills
• Knowledge of the real estate industry and business model
• Ability to plan, organize, and manage processes
• Professional demeanor and appearance with ability to handle confidential/sensitive information with discretion

Education

Bachelor's Degree preferably in Business, Finance or Real Estate

Important Experience

5-10 years of administrative support experience, 2+ years of executive level support experience preferred

AAP/EEO Statement

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 80,750.00 - $95,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.

Key skills/competency

• Office Management
• Administrative Support
• Leadership
• Problem-Solving
• Budget Management
• Vendor Negotiation
• CRM Systems
• Microsoft Office Suite
• Real Estate Industry Knowledge
• Event Planning