Project Coordinator

Project Coordinator - BlackRock Resources LLC

BlackRock Resources LLC is seeking a highly organized and detail-oriented Project Coordinator to support contract administration, vendor onboarding, and project execution activities in a fast-paced environment. This role serves as a key liaison between vendors and internal stakeholders, ensuring contracts, documentation, and project-related processes are managed efficiently and accurately. The role is a contract position located in Houston, TX, and requires on-site work.

Key Responsibilities

• Manage the full lifecycle of contracts, including MSAs, NDAs, work orders, purchase orders, change orders, and related agreements.
• Review, track, and maintain contract documentation to ensure compliance with company policies, legal requirements, and project objectives.
• Coordinate document reviews and redlines between vendors and internal stakeholders.
• Facilitate vendor onboarding activities, ensuring required forms, documentation, and compliance requirements are completed.
• Support KYC and due diligence processes as required.
• Track Certificates of Insurance (COI) and verify vendor compliance with company standards.
• Create and manage work orders and purchase orders while monitoring status, delivery timelines, and service completion.
• Partner with procurement, legal, finance, accounting, tax, and project teams to resolve contract, invoice, and documentation issues.
• Maintain centralized contract and project records, ensuring accuracy and accessibility.
• Identify opportunities to improve workflows, streamline processes, and enhance overall contract administration efficiency.

What We're Looking For

• 2–4 years of experience in contract administration, vendor management, legal support, project coordination, or a related field.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Excellent communication and relationship-building skills.
• Experience working with contract management platforms and electronic signature tools such as Monday.com and DocuSign.
• Proficiency with Microsoft Office Suite.
• Familiarity with vendor onboarding, COI tracking, and Procure-to-Pay processes is a plus.
• Bachelor's degree in Business Administration, Law, or a related field preferred.

This is an excellent opportunity for a proactive professional who enjoys working cross-functionally, improving processes, and helping ensure projects and contracts move forward efficiently and compliantly.

Key skills/competency

• Project Coordination
• Contract Administration
• Vendor Onboarding
• Document Management
• Compliance
• Microsoft Office Suite
• Communication Skills
• Process Improvement
• Procure-to-Pay
• Attention to Detail