Assistant Project Manager LGA-ROW

Job Description

AECOM is seeking an Assistant Project Manager LGA-ROW for one of our offices in Sacramento, CA but can be worked remotely from any of these locations as well: Seattle WA, Dallas TX, Denver CO, Phoenix AZ, Chicago IL, Los Angeles CA, or San Francisco. This role supports the delivery of Local Government Agency and third-party project activities for the California High-Speed Rail program. Reporting to the Project Manager (LGA), the role assists in managing project scope, schedule, and budget to ensure alignment with program objectives. Responsibilities include coordinating stakeholder engagement, maintaining project documentation, and supporting compliance requirements. This position contributes to the efficient and timely execution of project deliverables.

Key Responsibilities

• Support the Project Manager in coordinating LGA and Third Party project activities to ensure alignment with scope, schedule, and budget.
• Assist in developing and maintaining project schedules, work plans, and tracking tools to monitor progress and deliverables.
• Coordinate with internal teams, consultants, local agencies, and external stakeholders to facilitate communication and issue resolution.
• Track project risks, issues, and action items; assist in developing mitigation strategies and monitoring resolution progress.
• Support preparation, review, and processing of agreements, permits, and approvals with local agencies and third parties.
• Assist with contract administration tasks, including invoice tracking, budget monitoring, and documentation of compliance with contract terms.
• Prepare meeting materials, status reports, and summaries for leadership and stakeholder meetings.
• Maintain organized project documentation, records, and tracking systems for agreements, schedules, and correspondence.
• Ensure adherence to applicable policies, procedures, and regulatory requirements (e.g., Uniform Act).
• Participate in process improvement initiatives and support implementation of standardized workflows and best practices.
• Provide general project coordination and administrative support as needed to ensure efficient project delivery.
• Maintain accurate acquisition files and audit-ready documentation.

Qualifications

Minimum Requirements:

• Bachelor’s degree in Business Administration, Public Administration, Engineering, Construction Management + 4 years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Requirements:

• Master’s degree in a related field may substitute for up to 1 year of required experience.
• Project management certification (e.g., CAPM or PMP) may substitute for up to 1-2 years of required experience, where applicable.
• Experience supporting transportation, infrastructure, or capital improvement programs, particularly involving local government coordination.
• Familiarity with third-party agreements, permitting, and right-of-way processes.
• Knowledge of project management principles, including scope, schedule, and budget tracking.
• Experience with contract administration and compliance tracking.
• Strong organizational, analytical, and communication skills with the ability to coordinate across multiple stakeholders.

Key skills/competency

• Project Management
• Stakeholder Engagement
• Schedule Management
• Budget Management
• Contract Administration
• Risk Management
• Documentation
• Compliance
• Communication Skills
• Organizational Skills