or apply directly on Arc Institute's site. We never take the application ourselves.
Is this posting real?
- This role has been open
- 70 days Arc Institute's roles stay open a median of 81 days
- Reposted
- No
- Salary listed
- Yes 64% of Arc Institute's roles list one
- Ghost-job risk at Arc Institute
- high 25 stale, 0 reposted of 25 open
- Hiring momentum
- 26 roles opened in the last 90 days ↑ up vs. the prior 90 days
- Last confirmed on the employer's board
- 2026-10-23
Measured from postings appearing on and disappearing from Arc Institute's own greenhouse board since 2026-08-03. Full hiring picture for Arc Institute.
About this role
The Executive Assistant will support the Chief Science Officer and Chief Technology Officer at Arc Institute, managing their complex calendars, coordinating logistics for travel and events, and communicating with various stakeholders. This role requires a proactive approach to balancing competing priorities and ensuring smooth operations across two teams of scientists and engineers.
- benefits
- 2/5
- freshness
- 1/5
- career value
- 4/5
- role clarity
- 4/5
- pay transparency
- 5/5
Scored from the posting itself — how clearly the role is described, how much it says about pay and benefits, and how recently it was listed. Not a judgement of Arc Institute as an employer.
What you need
- Bachelor’s degree
- Minimum of 5 years of experience in an administrative role supporting C-suite or senior executives
- Experience managing calendars and schedules for an executive with a high volume of meetings
- Able to be onsite a minimum of 3 days per week at the Palo Alto office
- Adept at handling confidential and sensitive information
- Open to learning and adopting new organizational tools
Nice to have
- Experience supporting two or more leaders simultaneously
- Experience in a fast-paced startup environment or a large, complex organization
- Curiosity about science or research
- Experience planning and running offsites, team events, or conferences
What you get
- Base salary range of $105,250 to $148,000
- Eligibility for an annual discretionary bonus
- Participation in the Institute’s Compound Cash Grant Program (CCGP)
Worth weighing
- High visibility role with significant responsibilities
- Requires managing multiple priorities across two distinct teams
- Onsite presence required at least 3 days a week
- Fast-paced environment with potential for changing plans
Summarised from Arc Institute's posting. Read the full original.
Listed by Arc Institute on their greenhouse job board, last confirmed open on 2026-10-23. PitchMeAI is not the employer.
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